RFP for Copy Machines

Melvindale-Northern Allen Park Public Schools issued this Request for Proposal for the procurement of three copy machines to be deployed across multiple school locations: two units for Allendale (one for the 2nd Grade Workroom and one for the 4th Grade Workroom) and one unit for Strong Middle School Library. Each machine must be equipped with advanced functionality including color scanning, stapling, folding, and dual-function hole punching capabilities (2-hole and 3-hole). The procurement reflects substantial and growing operational demands, with the Allendale 2nd Grade Workroom experiencing approximately 112,467 monthly impressions with annual increases of 1,124,674 impressions, the Allendale 4th Grade Workroom operating at approximately 67,491 monthly impressions with annual growth of 674,914 impressions, and Strong Middle School Library averaging 67,056 monthly impressions with annual increases of 670,564 impressions. The RFP was posted on October 29, 2019, with a proposal due date of October 29, 2019. The available documentation does not specify pricing structures, rental versus purchase arrangements, contract duration, renewal options, or detailed evaluation criteria beyond the technical specifications for the copy machines.

All bidders responding to this procurement are required to submit two mandatory compliance documents: a Familial Relationship Disclosure Statement in accordance with Michigan Public Act 232 of 2004, certifying that no familial relationships exist between company ownership or employees and members of the Board of Education or Superintendent, and an Iran Linked Business Affidavit under Michigan Public Act 517 of 2012, certifying that the bidder and its officers, directors, and employees do not constitute an Iran Linked Business. Both documents must be notarized and signed by an authorized representative of the bidding company. False certifications carry significant penalties, including civil liability of up to $250,000 or twice the contract amount (whichever is greater), investigation costs, reasonable attorney fees, and potential ineligibility to bid on future District RFPs for three years. The RFP documentation does not identify any incumbent contractors, set-aside designations for disadvantaged enterprises, specific budget ranges, or award values for this procurement.