RFP for Building Services to Provide Building Plan Review and Inspection Services

The City of Newport, Oregon has issued a Request for Proposals (RFP) for consulting services to provide comprehensive building code interpretation, plan review, and inspection services for its Community Development Department. The procurement seeks third-party providers to supplement existing building services, with a focus on both residential and commercial building plan reviews, including specialized inspections such as A-Level electrical, plumbing, and medical gas inspections. Proposers must be registered with the State of Oregon Building Codes Division and possess appropriate state licensing. The RFP requires detailed proposals addressing submittal thoroughness, understanding of city objectives, staff qualifications, proposed service costs, and client references. The evaluation process will allocate 100 total points across these criteria, with 20 points for submittal completeness, 25 points for city objective understanding, 25 points for staff qualifications, 20 points for service costs, and 10 points for client references. Proposals are due by 5:00 pm on June 6, 2025, with the city preferring a five-year contract term to cover approximately 30-50 plan reviews and 450-550 inspections annually.

The RFP does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. The current contract with a third-party building service provider is set to expire on June 30, 2025, and the city maintains an Intergovernmental Agreement with Lincoln County for certain electrical plan reviews and inspections. The City of Newport has budgeted approximately $100,000 for contract building services, with actual expenditures expected to fluctuate based on construction activity. Funding will be drawn from the City of Newport Building Fund, which is supported by service fees. The contract will require seamless integration with existing municipal infrastructure and building review processes. Potential contractors should be prepared to work closely with the Community Development Department and demonstrate flexibility in scaling services to meet the city's evolving building inspection and plan review needs. While the exact contract value may vary, the annual budget and anticipated service volume provide a clear framework for potential bidders to understand the scope and financial expectations of the procurement.