6107-0 sole source determination final~1.pdf
PDF 103 KB Posted
- Solicitation number
- S-KN0010-00013893
- Issued by
- Klamath County, Oregon
About this file
This is a Sole Source Determination Memo issued by the Oregon Department of Human Services (ODHS) Office of Contracts & Procurement on behalf of the Oregon Health Authority (OHA), External Relations Department, for the renewal of Granicus Communications software and services. The procurement covers a subscription renewal for Granicus Communications Cloud Advanced Package and Granicus Additional SMS (5,000,000 messages), which provides enterprise digital communications management capabilities including mass email communications, SMS messaging, video recording and streaming services, analytics and reporting, and multi-channel communication integration (email, SMS, RSS feeds, and social media). The sole source justification is based on the proprietary nature of Granicus software, with Granicus LLC being the exclusive provider of this specific product and functionality. No competitive bidding process, response deadline, or award date is specified in this determination document, as the procurement is designated as a sole source purchase. The agency reserves the right to purchase licenses for up to ten years. Protests regarding this sole source determination must be submitted within seven calendar days after the first date the notice is posted on OregonBuys and directed to Katrina Augustus at the ODHS Office of Contracts and Procurement.
The estimated total contract value for this renewal is $159,176.58 annually, with a cumulative estimated not-to-exceed amount of $597,300.80 based on historical spending from 2022 through 2025. Past expenditures demonstrate consistent annual costs ranging from $140,888.16 to $159,176.58 for the same service package. The vendor is Granicus LLC, located at 408 Saint Peter Street, Suite 600, Saint Paul, Minnesota 55102, with Jessica Shubbie serving as the primary contact. The sole source authority is established under DHS OAR 125-247-0275, OAR 125-246-0170(2), DAS Delegation 649-11 as amended, OHA OAR 137-047-0275, and ORS 413.033, with the justification rooted in ORS 279B.075(2)(a) regarding the efficient utilization of existing goods requiring compatible services from only one source. No set-asides or incumbency status is mentioned, and the procurement is supported by market research documentation referenced as Exhibit 1.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Newport Building Plan Review and Inspection Service RFP.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
6107-0/kfa
SOLE-SOURCE DETERMINATION MEMO
FOR SUPPLIES AND SERVICES
Date: 05/16/2025 Sole source number: S-44300-00013896
To: Kirk N. Rhoades, Designated Procurement Officer
ODHS Office of Contracts & Procurement
Requestor: Larry Bingham
Agency/division: OHA herein after referred to as “Agency”
Program/office: External Relations Department (ERD)
Contract specialist: Katrina F Augustus
Agency Sole source rule: Sole source authority:
DHS OAR 125-247-0275 OAR 125-246-0170(2)
DAS Delegation 649-11, as amended
OHA OAR 137-047-0275 ORS 413.033
Estimated total contract value:
Granicus Communications Advanced Package
2025 – 2026 Renewal: $159,176.58
Estimated additional spend: $159,176.58 per year
Table of Past Spend
PO/CSTAT Date Description Amount
175150 3/15/2022 Communication Cloud, Additional SMS -
5,000,000
$ 146,485.73
179689 3/31/2023 Communication Cloud, Additional SMS -
5,000,000
$ 140,888.16
182789 3/12/2024 Communication Cloud, Additional SMS -
5,000,000
$ 150,750.33
182270
(this request)
2/20/2025 Communication Cloud, Additional SMS -
5,000,000
$ 159,176.58
Total estimated NTE $597,300.80
Description of goods or services: Granicus Communications Cloud and Additional SMS
5,000,000.
1. Background: This sole source justification applies to the purchase of a subscription renewal for Granicus software, including Granicus Communications Cloud Advanced
Package and Granicus Additional SMS 5000000.
Granicus Communications is an enterprise digital communications management platform. Granicus GovDelivery with SMS is used for mass email communications, tracking and video recording/streaming services, communications system monitoring, and more. The service manages multiple streams of digital communication channels (email, SMS, RSS Feeds, and social media integration) to align broad casted messaging to key segments of the public.
The Communications Cloud Advanced Package is an additional add on. The functionality added through this inclusion supports engagement with the public, through better integration with agency newsletters, website overlays to reach visitors, defined market segmentation (targeting zip codes), mobile engagement, and advanced message testing.
Agency relies on and needs to continue use of the software. Granicus software is proprietary, and Granicus is the sole source for purchasing a Granicus Communications
Cloud Advanced Package subscription.
Granicus' GovDelivery tool is a comprehensive communication platform designed for government agencies to effectively engage with their communities. It allows OHA to send targeted emails, text messages, and social media updates to large audiences
(including all staff, partners and clients), ensuring timely and relevant information delivery. The tool also provides analytics and reporting features to measure engagement and improve communication strategies, helping agencies increase transparency and public participation.
This sole source justification applies to the purchase of a subscription renewal for
Granicus software, including Granicus Encoding Appliance software, Open Platform
Suite, Meeting Efficiency Suite, Government Transparency Suite, and recurring.
Agency reserves the right to purchase licenses for a period of up to 10 years.
2. Prospective contractor/vendor:
Legal entity name: Granicus LLC
DBA: N/A
Address: 408 Saint Peter St Ste 600, Saint Paul, MN 55102
Contact person: Jessica Shubbie
Phone: 800-314-0147
Email: Jessica.shubbie@granicus.com
Protests are due by 3:00 PM within seven calendar days after the first date the notice is posted on OregonBuys. Protests must be sent via mail, fax, email, or hand carried to the following address: Protests via telephone will not be accepted.
Oregon Department of Human Services
Office of Contracts and Procurement
ATTN: Katrina Augustus
Address: 500 Summer St, E03
Phone: (971) 179-1054 Fax: (503) 378-4324
Email: katrina.f.augustus@odhsoha.oregon.gov
3. Written findings of fact (market research):
The findings below must include factual information supporting the determination that meet the sole source requirement in statute.
Pursuant to ORS 279B.075, Agency must conduct market research that supports the assertion that there is only one source that can provide the goods or services. Market research includes utilization of the internet, trade journals, agency vendor lists, professional organizations, studies, catalogs/industrial periodicals, vendor sources, yellow pages, etc.
For information technology contracts, any ownership or proprietary issues should be fully addressed with written documentation to support facts.
Agency must select at least one of the findings and prepare the determination as it specifically relates to the good or service being procured. More than one finding can be addressed. The findings are as follows:
Pursuant to ORS 279B.075 (2)(a): Provide findings supporting the determination that the efficient utilization of existing goods requires the acquisition of compatible goods or services from only one source.
Granicus software is only available from Granicus pursuant to Exhibit 1.
or
Pursuant to ORS 279B.075 (2)(b): Provide findings supporting the determination that the goods or services required for the exchange of software or data with other public or private agencies are available from only one source.
or
Pursuant to ORS 279B.075 (2)(c): Provide findings supporting the determination that the goods or services are for use in a pilot or an experimental project.
or
Pursuant to ORS 279B.075 (2)(d): Any other findings that support the conclusion that the goods or services are available from only one source.
APPROVED:
By:
Signed by DPO electronically via OregonBuys
Kirk N. Rhoades or acting DPO
BRAND NAME DETERMINATION:
If a brand name is involved, Agency must also satisfy the requirements of OAR 125-247-
0691 by completing Attachment 1.
ATTACHMENT 1
DETERMINATION OF BRAND NAME SPECIFICATION
Requestor: Larry Bingham
Agency/division: OHA, herein after referred to as “Agency”
Program/office: External Relations Department (ERD)
Agency Brand name statute/rule: Brand name authority:
DHS OAR 125-247-0691 OAR 125-246-0170(2)
DAS Delegation 649-11, as amended
OHA ORS 279B.215 ORS 413.033
Total estimated cost:
Granicus Communications Advanced Package 2023-2024 Renewal: $42,145.62
Agency Communications Granicus Total Spend: $163,145.77
Background: This sole source justification applies to the purchase of a subscription renewal for Granicus software, including Granicus Communications Cloud Advanced
Package and Granicus Additional SMS 5000000.
Granicus Communications is an enterprise digital communications management platform.
Granicus GovDelivery with SMS is used for mass email communications, tracking and video recording/streaming services, communications system monitoring, and more. The service manages multiple streams of digital communication channels (email, SMS, RSS
Feeds, and social media integration) to align broad casted messaging to key segments of the public.
The Communications Cloud Advanced Package is an additional add on. The functionality added through this inclusion supports engagement with the public, through better integration with agency newsletters, website overlays to reach visitors, defined market segmentation (targeting zip codes), mobile engagement, and advanced message testing.
Agency relies on and needs to continue use of the software. Granicus software is proprietary, and Granicus is the sole source for purchasing a Granicus Communications
Cloud Advanced Package subscription.
Granicus' GovDelivery tool is a comprehensive communication platform designed for government agencies to effectively engage with their communities. It allows OHA to send targeted emails, text messages, and social media updates to large audiences
(including all staff, partners and clients), ensuring timely and relevant information delivery. The tool also provides analytics and reporting features to measure engagement and improve communication strategies, helping agencies increase transparency and public participation.
This sole source justification applies to the purchase of a subscription renewal for
Granicus software, including Granicus Encoding Appliance software, Open Platform
Suite, Meeting Efficiency Suite, Government Transparency Suite, and recurring.
2. Brand name to be acquired:
Legal entity name: Granicus LLC
DBA: N/A
Address: 408 Saint Peter St Ste 600, Saint Paul, MN 55102
Contact person: Jessica Shubbie
Phone: 800-314-0147
Email: Jessica.shubbie@granicus.com
3. Findings to satisfy required standards:
Use of a brand name specification is unlikely to encourage favoritism in the awarding of public contracts or substantially diminish competition for public contracts because:
or
Use of a brand name specification would result in substantial cost savings to the agency or the public because:
or
There is only one manufacturer or seller of the product of the quality, performance or functionality required; because: Granicus software is only available from Granicus pursuant to Exhibit 1.
or
The efficient utilization of existing goods requires the acquisition of compatible goods or services because:
FINDINGS
The findings are accepted, adopted, and incorporated by reference herein.
File details come from the government source that posted it. Updated .