RFP Filter Media

The City of Fort Worth is seeking proposals for Filter Media to be supplied on an "as needed" basis for the city's water and wastewater treatment facilities under RFP 26-0173. Proposals must be submitted electronically through the Euna Portal (https://fortworthtexas.bonfirehub.com/portal/) no later than May 7, 2026, with public opening scheduled for approximately 2:00 PM CST at Fort Worth City Hall following the close date. Vendors must demonstrate at least three years of experience supplying filter media to municipal water and wastewater treatment facilities and provide at least three project references of similar scope, along with documentation of quality control procedures, operational response times for routine and emergency requests, and lead times from approval to delivery. All filter media supplied must be from a single source and lot per facility, accompanied by Safety Data Sheets, certification documentation, and delivery tickets specifying material type and lot numbers. The procurement requires firm pricing quoted in U.S. dollars with FOB Destination Freight Prepaid and Allowed terms, with all unit prices including handling, delivery, fuel charges, and certification fees. The initial contract term is one year, renewable for up to four additional one-year periods at the city's sole discretion under the same terms and conditions, with 90 days' notice required for non-renewal. Evaluation will be based on best value to the City, considering purchase price, vendor reputation, quality, ability to meet needs, past relationship with the City, and compliance impact with small business requirements.

The City of Fort Worth has established a 30 percent small business goal for this procurement, which may be achieved through self-performance by a certified small business prime contractor, utilization of certified small business subcontractors, or a combination of both, with all small businesses required to be certified and located in Tarrant, Wise, Johnson, Parker, or Denton County. All vendors must complete the Small Business Utilization Form and submit current valid certifications prior to bid submission; failure to do so may result in zero points being awarded for small business goal criteria during evaluation. Vendors are required to maintain comprehensive insurance coverage including Commercial General Liability ($1,000,000 per occurrence, $2,000,000 aggregate), Automobile Liability ($1,000,000 combined single limit), Workers' Compensation at statutory limits, and Professional Liability ($1,000,000 per claim and aggregate), with the City named as additional insured. No specific incumbent vendor information, existing budget allocations, or total contract values are disclosed in the solicitation documents; however, the Discount Calculator identifies a line item for Parts for Repairs with a quantity requirement of $15,000.00 as a reference point. Payment terms are Net 30 Days, and the City provides tax exemption for all purchases with no sales tax to be included in vendor invoices. Vendors must comply with federal and state employment eligibility verification requirements, non-discrimination provisions, Texas prohibitions on boycotts of Israel and energy companies, and the City's Small Business Ordinance.