RFP- Employment Background Checks

The Housing Authority of the City of Alameda (AHA) has issued a Request for Proposals (RFP) for comprehensive employment background check services, seeking qualified firms to provide a web-based system for conducting detailed personnel screenings. The background check services must include criminal record searches, motor vehicle record checks, employment and education verification, social security number verification, sex offender registry checks, and professional license verification. Proposals are due by 4:00 PM on October 1, 2025, and must be submitted through the Bonfire Procurement Portal. The contract is anticipated to be a three-year agreement with options for two additional one-year extensions, totaling a potential five-year contract period. Evaluation criteria will focus on proposer qualifications, proposed approach, customer service capabilities, cost analysis, and references. The system must provide 24/7 web-based report requests with integrated data encryption and individual user access. AHA currently serves approximately 55 employees and administers 1,885 tenant-based Housing Choice Vouchers.

The RFP does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. The project will be partially funded through multiple sources, including Community Development Block Grant (CDBG) funds, HOME Investment Partnerships Program funds, and Section 8 administration funds. Proposers are required to provide detailed pricing for each background check service type across three fiscal years, though the total contract value is not specified in the document. The procurement is open to qualified background screening firms with demonstrated experience in providing comprehensive employment screening services. While no incumbent vendor is directly identified, the RFP suggests AHA is seeking to establish a new or replacement contract for these critical screening services. Prospective vendors should be prepared to demonstrate robust technological capabilities, comprehensive screening methodologies, and competitive pricing structures to meet the housing authority's specific operational needs.