RFP - drinking fountain replacement

Hartland Consolidated Schools is seeking sealed proposals for a district-wide drinking fountain replacement project encompassing seven school locations: Hartland High School, Ore Creek Middle School, Farms Intermediate School, Creekside Elementary School, Lakes Elementary School, Round Elementary School, and Village Elementary School. The procurement is structured as an Invitation to Bid (ITB) with specific requirements and submission protocols. A mandatory pre-bid meeting is scheduled for October 23, 2025, at 10:00 AM at the HESSC Maintenance Office in Howell, Michigan, with proposals due by 12:00 PM on November 3, 2025. Bids will be publicly opened and read aloud at 12:15 PM on the same day, with all proposals required to be submitted in person to the specified address. The project is subject to Davis-Bacon Act and Michigan Prevailing Wage Laws, which mandate that contractors and subcontractors pay laborers and mechanics wage rates determined by the U.S. Department of Labor and Michigan Department of Labor and Economic Opportunity. Bidders must provide a sworn and notarized familial disclosure statement detailing any relationships between the bidder's owners/employees and the school board or superintendent.

The Board of Education maintains significant discretion in the procurement process, reserving the right to accept or reject any bid, award contracts to non-lowest bidders, and make decisions in the district's best interests. While no specific set-aside designations or disadvantaged enterprise requirements are explicitly mentioned, the procurement process appears open to qualified contractors capable of meeting the technical and wage requirements. No incumbent vendors or existing infrastructure details are provided in the documentation. The bid solicitation does not specify a precise budget range or award value for the drinking fountain replacement project. Potential bidders should be prepared to demonstrate compliance with prevailing wage laws, provide comprehensive documentation of familial relationships, and show technical capability to replace drinking fountains across multiple school locations. Contractors should carefully review all bid documents and be prepared to meet the stringent submission requirements and regulatory compliance standards outlined in the procurement notice.