RFP Digital Video System for use in school busses

Saginaw Township Community Schools in Saginaw County, Michigan is issuing a Request for Proposal (RFP) for the procurement and installation of digital video systems for school buses. The district seeks to purchase 20-25 camera systems over a one-year period, with individual purchases permitted and bulk discounts encouraged. The required systems must feature color capability with day/night infrared functionality, constructed entirely of new components, and include a base bid configuration of eight cameras providing comprehensive coverage of the entire seating area, driver compartment, service entrance, stop arm, and front view, or an alternate configuration covering only the seating area. Vendors must provide complete on-site installation, staff training for approximately 10 school employees, and all necessary parts and materials, with a mandatory minimum one-year maintenance and warranty period and optional three-year and five-year warranty plans available. Sealed bid submissions are due December 11, 2017, at 10:30 a.m. at the Saginaw Township Community Schools Transportation Center, 3301 Fashion Square Boulevard, Saginaw, Michigan 48603, with only sealed envelope submissions accepted and no facsimile or email submissions permitted. Bidders must submit detailed product information, MIOSHA Material Safety Data Sheets, customer references for comparable installations, comprehensive warranty descriptions, and tiered pricing for individual units and incremental purchases of 10-20, 21-30, 31-40, 41-50, 51-60, 61-70, and 71+ units, with separate pricing required for additional storage media drives, spare cameras, and optional equipment including global positioning systems and bus monitoring systems for speed, lights, brakes, flashers, and turn signals.

Bidders must submit a notarized Affidavit of Bidder disclosing any familial relationships with school board members or the superintendent and a notarized certification confirming the bidder is not an Iran-linked business as defined by Michigan Public Act 517 of 2012, along with proof of all required permits and licenses, commercial general liability insurance with a preferred minimum limit of $1,000,000, and workers' compensation insurance. The RFP does not specify any set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor preferences, nor does it reference any existing infrastructure or technology requiring integration. No specific budget range or award value is provided in the procurement documentation; however, vendors may conduct on-site surveys of the bus fleet to determine optimal camera placement and system configuration. Bids submitted are binding for 90 days following public opening, and Saginaw Township Community Schools reserves the right to reject any or all bids or award the contract to other than the lowest bidder at its discretion.