RFP Design Services Dist 5 Erosion Mitigation

The Gila River Indian Community's Department of Land Use Planning and Zoning (LUPZ) Flood Control Engineering is requesting proposals for erosion mitigation design services to protect a single-family residential property in District 5 threatened by head cut erosion, with proposals due July 9, 2026 at 2:00 p.m. via the Bonfire e-Procurement portal. Indian-owned and Community member-owned enterprises receive preference scoring (up to 15 points on a 125-point scale).

The scope includes construction-ready design plans, drainage reports with hydrologic and hydraulic calculations, grading and drainage plans, engineer's probable construction cost estimates, bid tabs, and geotechnical material testing services for Property 17-D5-22 in Pinal County, Arizona. Design must be completed within 60 calendar days of Notice to Proceed with deliverables due at 30% and 60% design phases.

The awardee must maintain comprehensive insurance including Commercial General Liability ($1 million per occurrence / $2 million aggregate), Professional Liability ($1 million per claim with deductible not exceeding $100,000), Automobile Liability ($1 million combined single limits), and Workers Compensation per Arizona law. A Certificate of Insurance naming the Community as additional insured must be provided before work commences. The engineer shall obtain a Gila River Indian Community business license and adhere to Indian preference provisions.

Proposals are evaluated on a 125-point scale: Quality of Firm Management and Team (30 points), Firm's Experience with Similar Projects (30 points), Ability to Meet Project Schedule and Current Workload Strategy (20 points), Cost Competitiveness (20 points), Quality of Technical Approach (10 points), and Community/Native American Owned Firm Preference (15 points maximum). Payment is cost-reimbursement with monthly invoicing and 30-day approval cycles; the Community reserves the right to negotiate fees based on final scope. Written questions are due June 15, 2026 at 2:00 p.m., with responses provided by June 18. The Selection Committee will conduct proposal review July 14 (tentative) with an approximate selection date of July 16 (tentative). No pre-award site visits are authorized; all site visits must be coordinated through LUPZ.