RFP-CMS#205400-rmbs online auction-5 YR

This is a Notice of Proposed Sole Source procurement issued by the Colorado Department of Natural Resources, specifically the State Land Board (SLB) in partnership with Colorado Parks and Wildlife (CPW), seeking a non-profit organization to serve as the exclusive partner for marketing and conducting an auction or raffle of a bighorn ram hunting voucher. The selected vendor will manage all marketing activities and auction/raffle operations for bighorn ram vouchers allocated to the Chancellor Ranch in Las Animas County, with allocations scheduled for 2027, 2029, and 2031. Key deliverables include comprehensive marketing campaigns targeted at the Colorado hunting community, successful execution of the auction or raffle mechanism, and management of all associated administrative processes. The primary objectives are to maximize revenue generation for the School Trust while advancing bighorn sheep conservation goals. Required qualifications include specialized expertise in bighorn sheep management, a demonstrated track record managing high-value hunting auctions, established marketing reach within the Colorado hunting community, and organizational mission alignment with bighorn sheep conservation. The procurement posted on April 15, 2026, with a response deadline of April 20, 2026. Other vendors may challenge the sole source designation by submitting a one-page cover letter demonstrating their capabilities. Inquiries should be directed to Jeanette Stroud at Jeanette.Stroud@state.co.us with solicitation number NPSS1 PCAA 2026_0181.

This procurement is restricted exclusively to non-profit organizations, representing a significant set-aside designation limiting competition. The State Land Board has identified Rocky Mountain Bighorn Society as the proposed sole source contractor, highlighting their specialized expertise and mission alignment as justification for the non-competitive approach. Under the award terms, the selected non-profit partner will retain 25% of gross proceeds from the auction or raffle to cover administrative and marketing costs, with the remaining 75% transferred to the SLB as revenue for the School Trust. The estimated award value for the selected vendor is approximately $150,000 for providing auctioning and raffling services. Any remaining funds from the non-profit's 25% share must be dedicated strictly to bighorn sheep habitat improvements, requiring consultation and approval from both the SLB and CPW. The contract will be issued as a Purchase Order or formal agreement to be executed as soon as practical following the response deadline.