NPSS1 PCAA 2026_0181 - Non-profit Partner for Chancellor Ranch Ram Tag.pdf

Notice of Proposed Sole Source Scope of Work and Sole Source Justification

NPSS1 PCAA 2026*0181

Non-profit Partner for Chancellor Ranch Ram Tag

Scope of Services The State Land Board (SLB) and Colorado Parks and Wildlife (CPW) maintain a formal agreement regarding bighorn ram hunting on the Chancellor Ranch in Las Animas County.

Under the terms of this partnership, the SLB receives an allocation of one bighorn ram voucher every other year, specifically in 2027, 2029, and 2031. The agreement authorizes the SLB to utilize a non-profit organization to manage the sale of this voucher through either a public auction or a raffle. Rocky Mountain Bighorn Society will market and auction/raffle this ram voucher on behalf of the SLB.

Schedule and Term of Award A Purchase Order/Contract will be issued/executed as soon as practical. The Sole Source Procurement end date is [Insert Projected Procurement End Date].

Budget State Land Board has estimated that the selected vendor will retain an approximate amount of $150,000 for by providing the auctioning/raffling services for this agreement.

Sole Source Justification The ram voucher agreement with CPW specifies that 75% of the gross proceeds from the auction/raffle are transferred to the SLB as revenue (to the School Trust) for the hunting opportunity. The remaining 25% is retained by the non-profit partner to cover administrative and marketing costs. Any funds remaining from that 25% share must be dedicated strictly to bighorn sheep habitat improvements. The agreement dictates that these projects are prioritized first for the Chancellor Ranch and secondarily for Game Management Unit (GMU) S61. Project expenditure of these funds requires consultation and approval by both the State Land Board and CPW.

Because bighorn sheep management is a highly specialized field, the Rocky Mountain Bighorn Society (RMBS) is the ideal candidate for this role. The organization possesses the necessary operational expertise and a proven track record of managing high-value hunting auctions.

Furthermore, RMBS has established deep trust and an extensive marketing reach within the Colorado hunting community. Their mission is specifically focused on the conservation of

Colorado’s bighorn sheep, ensuring that the reinvestment of funds into local habitats is handled with professional expertise. No other vendor has this combination of expertise in bighorn sheep management, experience in providing these specific services, marketing reach, and alignment with the core objectives of the program.

Contact and Submittal Submit any questions or any submittal item via email with the solicitation number NPSS1 PCAA 2026*0181 in the subject line to:

Jeanette Stroud Department of Natural Resources, Purchasing Office Jeanette.Stroud@state.co.us

Submittal Items This Notice of Proposed Sole Source (NPSS1) has been posted to invite vendors who may be able to offer the services noted in the Scope of Work to respond and confirm their capabilities.

If it is determined that more than one vendor can provide the services needed, the purchase will be formally solicited.

In order to demonstrate your ability to fulfill the need, please send an email with a brief one-page cover letter (as an attachment), signed by the sole proprietor, individual or someone authorized to bind your firm which includes: Vendor Name, Vendor Address, including City, State, and zip code, phone number, and email address. In your letter describe how your firm, considering the ability of Rocky Mountain Bighorn Society, Inc. and the services they are offering, could provide these services.

Important: Please be aware that this is not a solicitation for a proposal, quotation, or pricing. This is simply a notification that the Department of Natural Resources Purchasing Office intends to issue a sole source contract award as outlined above.

This is an opportunity for other entities to challenge the sole source status of the contract award. If a challenge is received, unless proved to be unfounded, a solicitation will be issued. Entities that are not prepared to go forward and respond to a solicitation for this work are not encouraged to submit a challenge.

mailto:Jeanette.Stroud@state.co.us