RFP Cement-Lime Slurry and Cement Slurry

The City of Fort Worth, Texas, through its Transportation & Public Works Department, is soliciting proposals under RFP 27-0015 for cement-lime super slurry and liquefied suspended cement slurry systems on an as-needed basis, with proposals due November 19, 2026. A 30 percent small business participation goal applies, which requires at least 30 percent of total awarded contract value to be subcontracted or spent with certified small businesses, defined as entities located in Tarrant, Wise, Johnson, Parker, or Denton County holding current certification from a city-approved organization. Bidders may commit above 30 percent.

Products are used to reduce environmental hazards during road rehabilitation. Delivery goes directly to job sites within Fort Worth within three weeks of purchase order receipt. The questionnaire requires confirmation of direct manufacturing capability for both products, along with the number of cement mixers in the fleet, whether owned or third-party provided. Required insurance includes commercial general liability of $1 million per occurrence and $2 million aggregate, automobile liability of $1 million combined single limit, statutory workers' compensation, and professional liability of $1 million per claim and $1 million aggregate. Pricing must include labor, materials, equipment, transportation, supervision, overhead, and profit, and must be FOB Destination, Freight Prepaid and Allowed. Prices remain firm for the contract term, with annual adjustments permitted only on 60 days' advance written notice and supporting cost documentation. Proposals exclude taxes.

The City may award to one or more vendors. Evaluation is best value across cost (up to 15 points), small business participation (20 points), technical capability and product quality (20 points), approach and methodology (20 points), and vendor experience and qualifications (25 points). Proposals scoring below 50 percent of non-price points will not be considered for award. Missing small business certifications may result in zero points for the goal criterion.

The initial term is one year under the Instructions to Proposers, with automatic renewal for up to four additional one-year periods unless either party gives 90 days' notice. The draft Vendor Services Agreement instead grants renewal at the City's sole discretion, and either party may terminate on 30 days' written notice or upon non-appropriation. Payment terms are Net 30. Under City interlocal agreements, other governmental entities may use the contract on the same terms and pricing if the proposer agrees to extend them.

Proposals are submitted electronically through the Euna Portal, and pricing is entered in the Bonfire Bid Table. Public opening occurs at Fort Worth City Hall, 100 Fort Worth Trail, at approximately 2:00 p.m. CST on the closing date. Questions go through the Euna Portal before the published questions deadline, with responses posted as addenda before the close.