RFP Boiler Preventative & Corrective Maintenance Services

Fermi Forward Discovery Group, LLC is requesting proposals for boiler preventative and corrective maintenance services at Fermi National Accelerator Laboratory in Batavia, Illinois, with proposals due September 4, 2026 at 12:00 p.m. Central Time.

The scope encompasses scheduled inspections, cleaning, testing, calibration, adjustment, and repair of heating boiler systems and associated components at the New Muon Lab (NML) and Central Utility Building (CUB). Services include visual inspections; burner and heat exchanger cleaning; valve, gauge, piping, and electrical control inspection and adjustment; safety device testing and calibration; combustion performance verification; component lubrication; and deficiency documentation with inspection reports. The subcontractor must furnish all qualified personnel, supervision, tools, equipment, transportation, and materials necessary to perform the work, including boilermaker services required to disassemble, clean, and reassemble designated boilers, followed by startup, tuning, and return to service. All work must comply with applicable federal, state, local, OSHA, and Fermi Forward safety requirements and be performed in accordance with preventative maintenance schedules contained in the contract attachments.

Offerors must demonstrate a minimum of three years' experience performing boiler maintenance on similar systems, submit a detailed technical approach complying with industry standards and manufacturer recommendations, and provide a comprehensive Environment, Safety & Health (ES&H) program compliant with OSHA and DOE regulations and a corporate quality control plan with detailed reporting procedures.

Preventative maintenance services shall be proposed on a firm fixed price basis per inspection visit, inclusive of labor, tools, equipment, and standard consumables. Corrective maintenance services shall be proposed on a Time & Materials basis with pre-established labor rates and material costs billed at cost or with predefined markup; no repair work shall proceed without prior written approval. Proposal pricing must remain valid for a minimum of 90 calendar days from issuance. Fermi Forward reserves the right to reject materially unbalanced proposals and cancel the RFP at any time without liability.

Proposals must include the Pricing Schedule (Exhibit 2), Subcontractor Annual Representations & Certifications (SARC), Proposal Certifications (PUR-466), and copies of the ES&H and Quality Control Plans. Contact Seth Mercil at smercil@fnal.gov for procurement inquiries.