RFP AVIA 26-21R Waste Hauling and Disposal Services (Re-solicitation)

Charlotte Douglas International Airport (CLT), a department of the City of Charlotte, North Carolina, is soliciting proposals through RFP AVIA 26-21R for comprehensive waste hauling and disposal services across 86 locations at airport facilities, including the main terminal, office buildings, fire stations, tenant buildings, and equipment shops. The procurement requires year-round service delivery 365 days annually, including holidays and weekends, with no service interruptions due to inclement weather. The contractor must provide all dumpsters and compactors (except for Vert-I-Pack units to be purchased directly by CLT), routine maintenance including annual painting and twice-yearly cleaning and pressure washing of equipment, equipment repair and replacement services, and coordination with airport operations. Drivers must obtain Airport Operations Area (AOA) driving permits and coordinate with the Ramp Tower for safe pickup operations. The contract term is three years with two optional one-year renewal periods, with pricing required to be all-inclusive covering all project aspects, and the City reserves the right to request justification for any price increases during the contract term. The proposal deadline was 2:00 PM Eastern Standard Time on May 5, 2026, with a tentative City Council approval date of August 10, 2026, and an estimated service start date of October 1, 2026. Insurance requirements include commercial general liability ($1,000,000 minimum, $5,000,000 if accessing the AOA) and workers' compensation coverage.

The procurement is subject to Charlotte Business Inclusion (CBI) and Disadvantaged Business Enterprise (DBE) program requirements, with respondents required to complete CBI Form #3 identifying proposed minority, women, and small business enterprises. All waste disposal must occur within Mecklenburg County only, and the City will not incur overweight fines unless previously notified of container problems. The contractor bears full responsibility for maintaining complete records and submitting required reporting documentation with invoices. No federal grant funding is associated with this RFP, and the specific award value or budget range is not disclosed in the solicitation documents. The RFP does not identify any incumbent vendors or current contractors, nor does it specify particular existing technology or infrastructure requiring integration beyond standard airport waste management operations.