RFP AVIA 26-21 Waste Hauling and Disposal Services

Charlotte Douglas International Airport (CLT), a department of the City of Charlotte, North Carolina, is seeking qualified companies to provide comprehensive waste hauling and disposal services through RFP AVIA 26-21. The procurement encompasses waste management across 86 designated locations throughout airport facilities, including the main terminal, administrative buildings, equipment shops, and airfield operations areas, with services required 365 days per year without interruption due to weather or holidays. The contractor must provide all dumpsters and compactors (except Vert-I-Packs, which CLT will purchase), transport all waste to Gaston County Landfill or an approved alternative transfer facility, perform routine maintenance including annual painting and twice-yearly cleaning of containers, and respond to repair requests within 12 hours for compactors and 48 hours for standard dumpsters. All pricing must be all-inclusive and submitted through the e-bidding portal using a provided pricing worksheet, with price increases permitted only for documented material cost increases upon written Airport approval. Key dates include a non-mandatory pre-proposal conference on February 9, 2026, at 11:30 AM EST via Microsoft Teams, written questions due by February 13, 2026, proposals due by 2:00 PM EST on March 2, 2026, tentative City Council approval on May 26, 2026, and an estimated service start date of July 1, 2026. The contract term is three years with two optional one-year renewal periods, and the contractor must maintain all drivers with AOA (Aircraft Operations Area) driving permits and employ a minimum of five badged employees.

The City of Charlotte's Charlotte Business Inclusion (CBI) Program requirements apply to this procurement, and all proposers must comply with federal civil rights requirements, Title VI assurances, North Carolina E-Verify requirements, Iran investment prohibitions, and Israel boycott restrictions. Insurance requirements are substantial, including Commercial General Liability of $1,000,000 per occurrence (or $5,000,000 for AOA access), Automobile Liability of $1,000,000 combined single limit, and Workers' Compensation coverage meeting North Carolina statutory requirements. No incumbent vendor information or current contractor details were specified in the procurement documents. The project is not subject to federal grant funding, and no specific budget range or award value was disclosed in the available documentation. Interested vendors should note that qualification requirements include the ability to maintain continuous operations, manage multiple service locations, and comply with airport-specific security and operational protocols.