RFP-891 Engineer CHFS - OAK - Replace HVAC and Hot Tank

The Commonwealth of Kentucky, through the Finance and Administration Cabinet's Division of Engineering and Contract Administration, is seeking qualified engineering firms to provide comprehensive design services for the replacement of HVAC systems and hot water storage tanks at the Oakwood facility in Somerset, Kentucky. The Request for Proposals (RFP-891) specifically targets the replacement of HVAC systems and 80-gallon hot water tanks serving seven cottages, each approximately 7,728 square feet and functioning as hospital/caregiving spaces. The selected architect-engineer firm must deliver full design services including field verification, design development, construction documents, procurement support, and construction administration, with specific requirements for mechanical, electrical, and plumbing (MEP) design. Proposals must address Legionella control, HVAC compliance with FGI Guidelines and ASHRAE/HEPA standards, electrical upgrades for emergency power, and Building Automation System integration with cybersecurity hardening. The project requires careful phasing to minimize disruption to ongoing caregiving operations, with proposals due by December 23, 2025, at 1:30 PM ET, a shortlist meeting on January 8, 2025, and virtual interviews scheduled for January 20, 2025. Evaluation criteria will award points based on mechanical engineer experience (40 points), electrical engineer experience (25 points), related experience (20 points), work performed in Kentucky (5 points), and proposal responsiveness (10 points).

Respondents must be registered with the Kentucky Secretary of State and provide evidence of current professional licensure in Kentucky, with a minimum consultant team composition requiring a Kentucky-registered mechanical engineer and electrical engineer. Optional team members may include controls/BAS specialists and infection control/healthcare MEP specialists. All firms must submit a notarized Required Affidavit confirming no violations of Kentucky campaign finance laws, and foreign entities must provide certificates of authority within 14 days of proposal opening. The project has a total budget of $2,000,000, with design phases estimated at 180 days and construction spanning 365 days. Proposals must be submitted electronically through the Commonwealth's eProcurement System in single-page PDF format with bookmarked sections. The Selection Committee will rank the three highest-scoring firms for interviews, applying reciprocal preferences to Kentucky resident bidders as required by state law. Successful firms must maintain professional liability insurance of $1 million per claim and $2 million aggregate, with the Commonwealth named as an additional insured on general liability policies.