RFP-886 Architect DOC KSP Replace Gates-Controls Eddyville

The Kentucky Finance and Administration Cabinet, Division of Engineering and Contract Administration (DECA) has released a Request for Proposals (RFP-886) seeking architectural services for the Department of Corrections to replace gates and controls at Kentucky State Penitentiary in Eddyville. The project specifically targets Cellhouses 3, 4, 5, and 6, requiring comprehensive architectural and engineering services to replace sliding gates, walk gates, and control systems. The consultant team must include an architect, electrical engineer, and security door consultant, all registered to work in Kentucky. Proposals are due on October 13, 2025, with a short list meeting scheduled for November 12, 2025, and potential interviews on November 19, 2025. The selection process will utilize a point-based evaluation system scoring firms on architectural expertise, electrical engineering capabilities, security door consulting, related experience, work performed in Kentucky, and proposal responsiveness. Each selection committee member will individually score proposals, with the top three firms potentially being interviewed. The project emphasizes detailed site assessments of existing conditions, safety hazards, and equipment maintenance, with a priority on identifying and budgeting improvements.

The RFP does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The project is located in Leslie County, Kentucky, and involves replacing critical infrastructure within the state penitentiary system. The total project budget is $950,000 for design and construction, with the Commonwealth reserving the option to increase the project scope as funding allows. Respondents must submit comprehensive documentation, including references, team qualifications, and required affidavits, and must be registered with the Kentucky Secretary of State. The contract will follow a phased approach typical of architectural services, including Schematic Design, Design Development, Contract Documents, Bidding and Award, and Construction Administration phases. Compensation will be structured as a lump sum negotiated after the initial design phase, with payments allocated across different project stages. Successful firms will be required to carry professional liability insurance of $1 million per claim and $2 million aggregate.