RFP-883 Architect Parks - JJ Audubon New Conference Center

The Commonwealth of Kentucky, specifically the Finance and Administration Cabinet's Division of Engineering and Contract Administration, is seeking architectural services for a new conference center project at John James Audubon State Park in Henderson, Kentucky. The Request for Proposal (RFP-883) requires a comprehensive design for a multi-function conference center that will reflect the classic Civilian Conservation Corps (CCC) era architecture while incorporating modern amenities. The project demands a consultant team with expertise across multiple disciplines, including architecture, interior design, mechanical engineering, electrical engineering, structural engineering, and civil engineering. Proposals are due by July 24, 2025, with a short list meeting scheduled for August 7, 2025, and potential interviews on August 13, 2025. The selection process will utilize a numerical scoring system evaluating firms based on disciplines, related experience, work to be performed in Kentucky, and overall proposal responsiveness. Kentucky-registered architects and/or engineers must submit comprehensive documentation including firm experience, project team details, and minority business enterprise (MBE) participation plans.

The procurement appears to have a strong preference for Kentucky-based firms, with specific provisions favoring resident bidders who are registered with the Kentucky Secretary of State. Minority Business Enterprise (MBE) participation is encouraged, suggesting potential set-aside or participation requirements for disadvantaged business enterprises. The total project budget is approximately $15,000,000, which may include additional local funds, and the Commonwealth reserves the option to increase the project scope as funding allows. The contract will be structured with incremental payments across five design phases, including Schematic Design, Design Development, Construction Contract Documents, Bidding and Construction Contract Award, and Construction Administration. Firms must submit their proposals electronically through the Vendor Self-Service (VSS) system, with a mandatory $0.00 contract amount entry. The project will involve designing a lakeside conference center that integrates with the existing park infrastructure while providing modern conference and meeting capabilities.