RFP 735-2025-4404 S1 TITAN 800 8-Graphene Premium Handheld XRF Analyzer

Midwestern State University's Purchasing & Contract Management Department has issued Request for Proposal (RFP) 735-2025-4404 for the procurement of one S1 TITAN 800-8-Graphene Premium Handheld XRF Analyzer system. The comprehensive procurement includes a specific set of equipment and accessories: the handheld XRF analyzer with DetectorShield, a TITAN Vision Camera, GeoExploration Application Package software, TITAN Desktop Stand Kit, two packages of S1 TITAN Prolene Windows, and full instrument training. All equipment must be new, manufactured by Bruker, with no substitutions permitted. The proposal evaluation will be weighted across several key criteria: overall costs (70%), estimated delivery lead time (10%), references (10%), past performance (5%), and proposal completeness (5%). Responses are due by March 4, 2025, at 2:00 pm CT, with a preceding question submission deadline of February 20, 2025, at 12:00 pm CT. Electronic submissions are preferred and should be sent to joe.mrugalski@msutexas.edu, with all pricing required to be FOB Destination and include all shipping and handling costs. The equipment must comply with Texas Administrative Code Title 25, Part 1, 289.228 radiation safety requirements for industrial radiation machines.

The university has determined there are no subcontracting opportunities, and consequently, no HUB Subcontracting Plan is required. This suggests limited opportunity for Historically Underutilized Businesses (HUB) participation in this specific procurement. Delivery of the equipment will be to the university's warehouse/central receiving location at 2733 Midwestern Pkwy, with specific delivery hours of Monday-Friday between 10:00 am and 3:00 pm, excluding the lunch hour. While a specific budget range is not explicitly stated, the detailed specifications and comprehensive evaluation criteria indicate a significant investment in specialized scientific equipment. The contract term appears to be for completion of delivery, with no stated renewal options. Vendors must be prepared to provide comprehensive documentation, including a valid certificate of liability insurance if services will be performed on campus, though this can be submitted after bid award. The procurement is specifically for a highly specialized scientific instrument used likely for research or analytical purposes within the university's scientific departments.