RFP-731-26-001-SS Promotional Items & Apparel

Texas Woman's University (TWU) has issued a Request for Proposal (RFP-731-26-001-SS) seeking a preferred vendor for promotional products and apparel to support its three campuses in Denton, Dallas, and Houston. The procurement encompasses a comprehensive range of promotional items including screen-printed and embroidered apparel, writing instruments, bags, banners, cups, USB drives, lanyards, notepads, and other tangible items featuring TWU's logos and marks. Specific product requirements include short-sleeve and long-sleeve T-shirts, women's fleece jackets, fleece blankets, insulated cups, lanyards, and 3-sided table covers, all in maroon to match university branding. The evaluation criteria will assess vendors across six key areas: turnaround time and delivery service (20 points), demonstrated experience with promotional products (15 points), qualifications (10 points), length of business (10 points), customer service excellence (15 points), and quality and variety of products (30 points). Proposals are due on November 20, 2025, at 2:00 PM Central Time through TWU's Oracle Supplier Portal, with an evaluation period scheduled for December 10, 2025, and award recommendation on December 16, 2025. The initial contract will span three years from the date of the last signature, with an option to renew for one additional one-year term.

The RFP does not specify any set-aside designations or restrictions on respondent types, and no Historically Underutilized Business (HUB) subcontracting opportunities are required for this procurement. Vendors must be either manufacturers or fully authorized dealers/distributors and must obtain licensing from CLC (a division of Learfield IMG) before producing items with TWU marks. The university may award contracts to multiple proposers, with each campus independently selecting the vendor providing the best value. While no specific budget range is explicitly stated, the RFP requires comprehensive pricing that includes all setup fees, handling fees, shipping, and third-party transaction fees, with no additional charges permitted. Successful vendors must complete product production within 5-7 days of order receipt, with pricing structured across quantity tiers including 10 or less, 50, 100, and 200 units for most product categories. Invoices will be processed net thirty days in compliance with Texas law, and the university expects vendors to provide a complete pricing structure for all items specified in Exhibit A.