RFP# 7120-26-ELD - LP&L Sale of Used Oil Filled Non-PCB Electrical Equipment & Decommissioning Services - Annual Pricing

Lubbock Power & Light (LP&L) is issuing RFP #7120-26-ELD for the sale of used oil-filled non-PCB electrical equipment and decommissioning services on an annual pricing basis. This procurement seeks qualified vendors to manage the disposition of electrical equipment through sale and decommissioning activities, with deliverables including the acquisition of used equipment, proper decommissioning services, and ongoing annual pricing for these services. The contract will be awarded to the responsible offeror whose proposal is deemed most advantageous to LP&L based on evaluation criteria that prioritize quality, testing, references, availability, and capability over price alone. Required qualifications include submission of insurance certificates, non-collusion affidavits, suspension and debarment certifications, state law verifications, and bulk power system sourcing disclosures. Insurance requirements are substantial, including Commercial General Liability ($1 million occurrence/$2 million aggregate), Automobile Liability ($1 million occurrence), Workers' Compensation (statutory), Employer Liability ($1 million), and Pollution Liability ($500,000 occurrence/$1 million aggregate). A non-mandatory pre-proposal conference will be held via Microsoft Teams on February 3, 2026, at 10:00 a.m. CST, with interested offerors required to email Felix Orta at Forta@lpandl.com by February 2, 2026, at 5:00 p.m. CST to confirm attendance. Sealed electronic proposals must be submitted through the LP&L Bonfire Portal by February 19, 2026, at 3:00 p.m. CST, with proposal prices remaining firm for a minimum of 60 days.

The RFP incorporates strict anti-lobbying provisions, conflict-of-interest certifications, and compliance with Texas Government Code provisions regarding foreign ownership, firearm entity discrimination, and energy company boycotts, indicating that certain organizational restrictions apply. The initial contract term is one year, with options to renew for four additional one-year terms under the same terms and conditions, subject to written agreement by both parties, and rate adjustments upon renewal are limited to the percentage change in the Consumer Price Index (CPI) or Product Price Index (PPI), whichever is most appropriate, not to exceed the effective change for the previous 12 months. No set-aside designations for disadvantaged enterprises or minority-owned businesses are mentioned in the available documentation. No incumbent vendors or current contractors are identified in the procurement materials. The specific award value or budget range for this contract is not disclosed in the provided documentation. LP&L reserves the right to accept or reject any or all proposals in whole or in part and to waive any informality in the competitive proposal process, with all correspondence regarding the RFP required to occur through established pre-conference meetings or the Bonfire Vendor Discussion Tab only.