RFP 7 Cleartouch Interactive Panels

Jasper County Charter System (JCCS) in Georgia awarded RFP 7 for Cleartouch Interactive Panels to Arey Jones on February 21, 2023, following a proposal deadline of February 8, 2023 at 4:00 p.m. EST. The procurement is closed; this summary documents the completed transaction.

The scope called for seven 75" 6000K Series Interactive Panels (CTI-6075K+UH20), seven PC Modules (CTI-PCMOD-PC65-ST), and seven Floor Stands (CTI-STAND-FIXM-V3) for Jasper County High School. Substitutions of the specified Cleartouch panels were not permitted; the district had standardized on this equipment. The awardee was required to provide floor stand assembly, panel mounting, PC module installation, imaging with Windows 10 licenses, and all necessary hardware, software, cabling, and configuration for full installation. Vendors had to itemize delivery and installation charges separately from equipment costs and clearly define warranty terms.

Evaluation weighted cost of services and products as the primary factor, followed by product quality, bidder qualifications and experience, vendor proximity to JCCS, and prior district experience with the vendor. Proposals required minimum three references from similar projects, including customer names, addresses, contact information, and phone/fax numbers. Site visits and questions were coordinated through Dan Kelley, Director of Network Operations, via email only. Submissions went to Mr. Kelley and Anne Harrison, Director of Finance.

JCCS reserved the right to reject any or all bids, negotiate contract terms within a maximum of 60 days, and defer, reduce, or cancel the RFP if district funding changed. The district would not accept standard commercial contract clauses including indemnification provisions, governing law provisions for states other than Georgia, or terms unknown at agreement execution.