RFP-662 A/E Land Surveyor Gritter Ridge Property Acquisition

The Commonwealth of Kentucky's Finance and Administration Cabinet, Division of Engineering and Contract Administration, issued Request for Proposals RFP-662 on behalf of the Kentucky State Nature Preserves to procure land surveying services for the Gritter Ridge Property Acquisition located in Powell County, Kentucky. The procurement seeks a qualified land surveyor to conduct boundary survey services on approximately 500 mountainous and timbered acres to establish property lines, locate utilities, easements, rights of way, structures, improvements, and confirm legal access to the property. Deliverables include a preliminary survey for review within thirty days of contract issuance, a fifteen-day review period, and a final recordable survey plat within fifteen days of preliminary approval, with submissions required in multiple formats including three full-size paper copies, electronic versions in Adobe PDF and AutoDesk DWF formats, legal descriptions in Microsoft Word format, and AutoCAD DWG or DXF files with specific layer naming conventions. Surveyors must comply with Kentucky land surveying minimum standards (201 KAR 18:150), complete tree blazing along property boundaries at breast height with orange paint, schedule an onsite boundary walk-through with KSNPC stewardship staff prior to survey completion, and ensure the survey is georeferenced to the Kentucky Single Zone Coordinate System (KY1Z) with coordinates displayed for each parcel's Point of Beginning and most remote boundary corner. Proposals were due July 30, 2019, at 3:00 PM ET, with a shortlist meeting scheduled for August 12, 2019, at 9:00 AM ET at 403 Wapping Street, 1st Floor, Frankfort, Kentucky. Respondents must provide a minimum of three references from similar projects, demonstrate current Kentucky professional registration or licensure, and submit six identical bound copies containing a cover letter not exceeding four pages, firm experience documentation, project team composition with registration numbers, minority business enterprise participation efforts, workplace and workload information, Federal Standard Form 330 Part II, required affidavits, Kentucky permit and registration forms, and an official signature page. Evaluation criteria include firm experience and capability (30 points), related experience (25 points), ability to meet project schedule (10 points), geographical location (5 points), Kentucky work performance (5 points), and responsiveness to proposal requirements (25 points).

All respondents must be registered with the Kentucky Secretary of State and registered in the state's eMars electronic procurement system, with reciprocal preference given to Kentucky resident bidders as outlined in resident bidder affidavit requirements. The RFP designates minority business enterprise participation as an evaluation consideration, requiring respondents to document their efforts to involve minority-owned firms in the project. Online bidding is prohibited for this solicitation, and all non-electronic submissions require an authorized signature, with failure to sign rendering the bid invalid. Proposals must be submitted in writing to the Finance Division of Engineering & Contract Administration at The Bush Building, 403 Wapping Street, 2nd Floor, Frankfort, Kentucky 40601, with Kelly Hawkins of the Division of Engineering and Contract Administration serving as the primary contact at 502-564-4414 or Kelly.Hawkins@ky.gov. The project budget is approximately $100,000, with no incumbent vendor or existing contractor specified in the procurement documents. The selection process will follow KRS 45A.825(7) for shortlisting without interviews, establishing a competitive evaluation methodology for qualified surveying firms responding to this property acquisition initiative for the Kentucky State Nature Preserves system.