RFP 5 Smart Technology Panels

Jasper County Charter System (JCCS) in Georgia requested proposals for five SMART Technologies Interactive Panels Model MX275-V2 and five SMART Technologies Model FSE-410 Floor Stands, with proposals due February 8, 2023 at 4:00 p.m. EST under RFP 5. The contract was awarded to Hypertec Solutions on February 21, 2023.

The scope includes five 75-inch interactive panels mounted on floor stands plus one panel wall-mounted in the band room. The awardee must provide all hardware, software, installation, configuration, and cabling to complete full deployment, including floor stand assembly, panel mounting to carts, and wall installation. Vendors were required to supply a minimum of three references from similar projects with customer names, addresses, contact information, and phone/fax numbers.

Evaluation weighted cost of services and products as the highest factor, followed by product quality, bidder qualifications and experience, bidder proximity to JCCS, and the district's prior experience with the vendor. Pricing was required with separate line items for delivery and installation charges; hardware warranty terms had to be explicitly stated. JCCS reserved the right to negotiate with any proposer and allowed a maximum of 60 days to finalize and execute any resulting contract. The district rejected standard commercial contract clauses including indemnification and non-Georgia governing law provisions. Questions and site visit requests were directed to dkelley@jasper.k12.ga.us; phone calls were not accepted. JCCS reserved the right to defer, reduce, or cancel the RFP if district funding was reduced or not approved.