RFP # 4121-5 OES Server Rack Lift Build Up

The California Governor's Office of Emergency Services (Cal OES) Public Safety Communications Office has issued a Request for Proposal (RFP #4121-5) for a specialized Server Rack Lift Build Up project located in Sacramento County. The procurement seeks a contractor to design and construct a hydraulic, pneumatic, or mechanical lift system capable of raising, rotating, and supporting a Chadsworth equipment rack weighing several hundred pounds. Key deliverables include an initial design proposal, final design documentation, and a fully functional lift system. The project is structured in three distinct phases, with the contractor required to have a minimum of five years of experience in engineering, consulting, developing, and manufacturing custom machinery. Critical procurement dates include a written question submittal deadline of April 29, 2016, proposal submission deadline of May 5, 2016, and anticipated contract award date of May 16, 2016. The evaluation process will be conducted in two phases: a technical scoring round requiring a minimum of 75 points, followed by a cost evaluation of qualified proposals. The contract term is approximately 6 months, with an option to extend for an additional 6-month term if mutually agreed upon.

The RFP includes provisions for small business preference and a disabled veteran business enterprise (DVBE) incentive program, offering a 5% DVBE participation incentive. The total project budget is structured with a maximum of $2,500 for the initial design proposal in Phase 1, with Phase 3 construction and delivery of the lift system not to exceed $20,000, bringing the total potential contract value to approximately $22,500. Contractors must demonstrate substantial experience in custom machinery development and are encouraged to participate in the DVBE program to enhance their competitive positioning. The procurement appears to be focused on securing a highly specialized solution for a specific technical infrastructure need within the Cal OES Public Safety Communications Office, with strict requirements for technical competence, design capabilities, and precise implementation of a custom lift system for specialized equipment handling.