RFP_4121-5_4-22-16.pdf

California Governor’s Office of Emergency Services | Procurement and Logistical Services | State of California 3650 Schriever Avenue | Mather, CA 95655 | t 916.845.8164

STATE OF CALIFORNIA

CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES EDMUND G. BROWN JR, Governor

Notice to Prospective Proposers

REQUEST FOR PROPOSAL

4121-5

OES SERVER RACK LIFT BUILD UP

April 22nd, 2016

You are invited to review and respond to this Request for Proposal (RFP), entitled OES SERVER RACK LIFT BUILD UP (4121-5). In submitting your proposal, you must comply with all the requirements contained in this RFP. Failure to comply with any of the requirements may result in rejection of your proposal. By submitting a proposal, your firm agrees to the terms and conditions stated in this RFP and your proposed contract.

Note that all agreements entered into with the State of California will include by reference General Terms and Conditions that may be viewed and downloaded at http://www.documents.dgs.ca.gov/ols/GTC-610.doc and Contractor Certification Clauses that may be viewed and downloaded at http://www.documents.dgs.ca.gov/pd/masters/EPAY/Elavon/ElavonExhibitC-CertificationCCC-307.pdf.

In the opinion of the California Governor’s Office of Emergency Services, this RFP is complete and without need of explanation. The language of the Sample Standard Agreement is not negotiable. However, if you have questions, or should you need any clarifying information, Contract Analyst listed below. Please note that no verbal information given will be binding upon the State unless such information is issued in writing as an official addendum.

Nicole Finch, Contract Analyst California Governor’s Office of Emergency Services Procurement and Logistical Services 3650 Schriever Avenue Mather, CA 95655

(916) 845-8164 Nicole.Adams@caloes.ca.gov http://www.documents.dgs.ca.gov/ols/GTC-610.doc http://www.documents.dgs.ca.gov/pd/masters/EPAY/Elavon/ElavonExhibitC-CertificationCCC-307.pdf mailto:Nicole.Adams@caloes.ca.gov

OES Server Rack Lift Build Up

RFP # 4121-5

Table of Contents

Section Page

A PURPOSE AND DESCRIPTION OF SERVICES………..……………………… 3

B MINIMUM QUALIFICATIONS FOR PROPOSERS 4

1) References…………………………………………………………………… 4

2) Mandatory Minimum Requirements……………………………………… 4

C PROPOSAL REQUIREMENTS AND INFORMATION 5

1) Key Action Dates…………………………………………………………….. 5

2) Term…………………………………………………………. 5

3) Work Plan and Work Schedule Requirements…………………………… 5

4) Cost Detail Format and Requirements 5

D SUBMISSION OF PROPOSAL…..…...…………………………………………… 6

E REJECTION OF PROPOSAL……………………………………..………….……. 8

F EVALUATION PROCESS AND SCORING….………………….……………… 8

G AWARD AND PROTEST………………………...…………………………………. 10

H DISPOSITION OF PROPOSALS………………………………………………….. 10

I AGREEMENT EXECUTION AND PERFORMANCE….………………………… 11

J PREFERENCE AND INCENTIVE PROGRAMS……..…………………………... 11

1) Small Business Enterprise Preference Program………………………

2) Disabled Veterans Business Enterprise (DVBE) Incentive……………… 12

3) Applying Preference and Incentives….………………………………... 14

RFP ATTACHMENTS

1) Required Attachment Checklist……………..……………………………… 15

2) Proposal/Proposer Certification Sheet…………………………………….. 16

3) Bidder Declaration Form GSPD-05-105 ………………………………….. 18

4) Payee Data Record (STD 204)…………………………………………….. 19

5) Proposer References..………….…………………………………………… 20

6) Contracting Act Certification - Darfur……………………………………… 21

7) Commercially Useful Function Certification………………………………. 23

8) Response to Mandatory Minimum Requirements………………………... 24

9) Resumes……………………………………………………………………… 26

10) Technical Proposal………………………………………………………….. 27

11) Cost Sheet……………………………………………………………………. 28

12) Sample Standard Agreement (STD213) and Exhibits…………………… 29

OES Server Rack Lift Build Up

A. Purpose and Description of Services

1) Background

Cal OES Public Safety Communications technicians assemble a 19” equipment rack and populate the rack with various types of communications equipment. The equipment is wired up, programmed, aligned and tested as a complete system and then deployed to the field for installation at a remote mountain site.

2) The Problem

Cal OES technicians currently cannot rotate and lift the assembled equipment racks off of the floor to achieve a comfortable working position due to risk of back strain and injury.

3) Objective

To obtain a hydraulic, pneumatic or mechanical lift with the ability to do the following:

a. Raise a specific Chadsworth equipment rack weighing several hundred pounds off the ground

b. Allow the rack to rotate on one or more of its axis, then suspend the rack horizontally at various heights allowing the technician to easily approach and populate the front side of the equipment rack without obstruction

c. Rotate the rack to allow the same access and various height requirements to the back side of the equipment rack

d. The lift must be constructed to perform these functions without allowing the rack to become disengaged from the lift or allow the lift to lean or tip over

e. The tech will need to access both sides of the equipment rack and as such the lift will need to be able to rotate the rack from front to back

f. The lift must not interfere with a technician getting close enough to allow easy equipment placing and must not overhang any area restricting equipment from being installed

g. Once the equipment rack is populated and ready to ship, the lift must be able to be pushed or driven through doors and aisle ways while supporting the heavy equipment rack

4) Work Elements

Task 1- Pilot Concepts

a. Subtask 1: Review Requirements

b. Subtask 2: Conduct In-Depth Review of Available Data to Present a

Proposal

c. Subtask 3: Prepare Draft Drawings/Summations

i. The Contractor must provide verbiage and illustrations depicting design characteristics to prove the design meets the State’s

OES Server Rack Build Up specifications. The Contractor will submit a proposal depicting the verbiage related to drawings, specifications and operation of the rack lift. This initial proposal should not exceed $2,500.00. If the proposal is accepted by PSC, this charge will be included in the final price of the deliverable.

Task 2- Final Concept Review

a. Subtask 1: Final Concurrence of Lift Functionality

b. Subtask 2: Final Drawings/Summations

c. Subtask 3: Determine Cost of Additional Lifts

Task 3- Build and Present Rack Lift To State

B. Minimum Qualifications for Proposers

1) Proposer must have been in business for a minimum of five years performing the duties of engineering, consulting, developing and manufacturing of custom machinery. Proposer must provide three professional references that OES can check to verify experience.

2) Proposers must complete and meet all of the Mandatory Minimum Requirements of Attachment 8 of this RFP. Proposers must meet all Mandatory Minimum Requirements by marking Yes or No to the items listed below. Furthermore, Proposer must complete all required requests for information.

Response Format:

• A “Yes” indicates that the Proposer understands the Requirement as stated in the RFP and shall comply with the Requirement

• A “No” indicates that the Proposer does not understand the

Requirement and therefore cannot assure its compliance or does understand the Requirement but does not plan to comply with it

NOTE:

A “No” response to any of the Mandatory Minimum Requirements in Attachment 8 will cause the proposal to be rejected as non-responsive and will not be scored.

C. Proposal Requirements and Information

1) Key Action Dates

Event Date

RFP available to prospective proposers 4/22/2016

Written Question Submittal Deadline 4/29/2016

Final Date for Proposal Submission (Bids must be received by 3:00 p.m.) 5/5/2016

Cost Proposal Opening 5/6/2016 (10:00 a.m. at OES Headquarters conference room B147)

Contract Award 5/16/2016

2) Term

The term of the agreement to be awarded under this RFP shall be for approximately 6 months with an additional six month extension if agreed upon by the State and the Contractor. All efforts from consultation to engineering to final presentation of a product should occur within this timeframe.

3) Work Plan and Work Schedule Requirements

The Proposer shall develop a work plan or schedule for task completion. Identify each major task, necessary subtask, and/or specific milestones by which progress can be measured and payments made.

a. Project Personnel

(List all personnel who will be working on the project and their titles)

b. Facilities and Resources

(Explain where the services will be provided and what type of equipment is needed to perform the services)

4) Cost Detail Format and Requirements

The proposed work should be broken down into the outline in the Work Plan and Work Schedule for the purpose of this proposal. Use the Sample Cost Proposal Worksheet (Attachment 11) as a guide in preparing your cost proposal.

Contractual service will be in three parts.

a. Part 1:

First, the Contractor will present a proposal depicting the verbiage related to drawings, specifications and operation. This initial proposal should not exceed $2,500.00. If the proposal is accepted by the State, this charge will be included in the final price of the deliverable.

b. Part 2:

Second, the Contractor and the State will achieve final concurrence of lift functionality. The Contractor will submit final drawings and summations and determine the cost of additional lifts.

c. Part 3:

Thirdly, the Contractor will build and present a rack lift to the State. This final product should not exceed $20,000.00 which will constitute the proposal cost and final product cost. Contractor must also include cost of additional products if the State determines more are needed.

D. Submission of Proposal

1) Proposals should provide straight forward and concise descriptions of the proposer's ability to satisfy the requirements of this RFP. The proposal must be complete and accurate. Omissions, inaccuracies or misstatements will be sufficient cause for rejection of a proposal.

2) All proposals must be submitted under sealed cover and sent to Governor’s

Office of Emergency Services by dates and times shown in Section C, Proposal Requirements and Information, Item 1) Key Action Dates, (page 5). Proposals received after this date and time will not be considered.

3) A minimum of (1) original and three (3) copies of the proposal must be submitted.

Only one cost sheet must be submitted.

4) The original proposal must be marked "ORIGINAL COPY". All documents contained in the original proposal package must have original signatures and must be signed by a person who is authorized to bind the proposing firm. All additional proposal sets may contain photocopies of the original package.

5) The proposal envelopes must be plainly marked with the RFP number and title, your firm name and address, and must be marked with "DO NOT OPEN", as shown in the following example:

California Governor’s Office of Emergency Services

Procurement & Logistical Services – Attention Nicole Finch 3650 Schriever Avenue

Mather, Ca 95655

OES SERVER RACK BUILD UP 4121-5

SEALED BID PRICE AND COST PROPOSAL - DO NOT OPEN

If the proposal is made under a fictitious name or business title, the actual legal name of Proposer must be provided.

The bid price and all cost information must be submitted in a separate sealed envelope. The envelope should be affixed to the outside of the proposal package and marked:

“SEALED BID PRICE AND COST PROPOSAL - DO NOT OPEN”.

Proposals not submitted under sealed cover and marked as indicated may be rejected.

6) All proposals shall include the documents identified in Attachment 1, Required Attachment Checklist. Proposals not including the proper “Required Attachments" shall be deemed non-responsive. A non-responsive proposal is one that does not meet the basic proposal requirements.

7) Mail or deliver proposals to the following address:

U.S. Postal Service Deliveries & Hand Deliveries (UPS, Express Mail, Federal Express)

Governor’s Office of Emergency Services Procurement & Logistical Services Attention: Nicole Finch 3650 Schriever Avenue Mather, CA 95655

8) Proposals must be submitted for the performance of all the services described herein. Any deviation from the work specifications will not be considered and will cause a proposal to be rejected.

9) Costs incurred for developing proposals and in anticipation of award of the agreement are entirely the responsibility of the proposer and shall not be charged to the State of California.

10) An individual who is authorized to bind the proposing firm contractually shall sign the Attachment 2, Proposal/Proposer Certification Sheet. The signature must indicate the title or position that the individual holds in the firm. An unsigned proposal may be rejected.

11) A Proposer may modify a proposal after its submission by withdrawing its original proposal and resubmitting a new proposal prior to the proposal submission deadline as set forth in the Key Action Dates. Proposal modifications offered in any other manner, oral or written, will not be considered.

12) A Proposer may withdraw their proposal by submitting a written withdrawal request to the State, signed by the proposer or an authorized agent in accordance with h) above. A proposer may thereafter submit a new proposal prior to the proposal submission deadline. Proposals may not be withdrawn without cause subsequent to proposal submission deadline.

13) The awarding agency may modify the RFP prior to the date fixed for submission of proposals by the issuance of an addendum to all parties who received a proposal package.

14) Before submitting a response to this solicitation, bidders should review, correct all errors and confirm compliance with the RFP requirements.

15) Where applicable, proposer should carefully examine work sites and specifications. No additions or increases to the agreement amount will be made due to a lack of careful examination of work sites and specifications.

16) More than one proposal from an individual, firm, partnership, corporation or association under the same or different names, will not be considered.

17) The State does not accept alternate contract language from a prospective contractor. A proposal with such language will be considered a counter proposal and will be rejected. The State’s General Terms and Conditions (GTC) are not negotiable.

18) No oral understanding or agreement shall be binding on either party.

E. Rejection of Proposal

1) A proposal may be rejected if it is conditional or incomplete, or if it contains any alterations of form or other irregularities of any kind. The State may reject any or all proposals and may waive any immaterial deviation in a proposal. The State's waiver of immaterial deviation shall in no way modify the RFP document or excuse the proposer from full compliance with all requirements if awarded the agreement.

2) The awarding agency reserves the right to reject all proposals. The agency is not required to award an agreement.

F. Evaluation Process and Scoring

At the time of proposal opening, each proposal will be checked for the presence or absence of required information in conformance with the submission requirements of this RFP. Proposals that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the proposer, may be rejected.

The final selection will be made to the lowest monetary responsible proposer achieving a passing score, after application of preferences.

Phase I

The proposals that meet the minimum qualifications will be evaluated and scored according to the criteria indicated below. A minimum of 75 points must be achieved in this phase to be considered responsive. (A responsive proposal is one, which meets or exceeds the requirements stated in this RFP.) Below is an example of possible rating categories:

Overall approach and organization Maximum 20 points

Format of proposal (5) Overall approach and understanding of problems, issues & required tasks (5) Addresses all items in RFP (5) Clarity of proposal (5) Methodology Maximum 30 points

Soundness of proposed methodology (10) Appropriateness of proposed methodology (10) Feasibility of work plan and schedule (10)

Qualifications/Resources Maximum 25 points

Assigned staff’s knowledge and educational background of the particular project involved (15) Assigned staff’s experience and background in similar projects (10)

Past work Maximum 25 points

Similarity between previous projects and the project contained in this RFP (10) The success (including level of competition) of past projects and any related work record (15)

Total Possible Points 100___

Phase II

This phase consists of opening and evaluating the sealed cost proposals. All proposals that enter Phase II will have received 75 points or more and are considered fully capable of performing the required services. The sealed envelopes containing the bid price and cost information for the proposals that meet the format requirements and standards shall then be publicly opened and read. The agreement will be awarded to the lowest monetary responsible proposer meeting the requirements outlined in this RFP. In the event of a lowest monetary proposal tie, a coin toss shall take place.

G. Award and Protest

1) Notice of the proposed award shall be posted in a public place in the lobby of the

Governor’s Office of Emergency Services for five (5) working days prior to awarding the agreement.

2) If any proposer, prior to the award of agreement, files a protest with the Governor’s Office of Emergency Services and the Department of General Services, Office of Legal Services, 707 Third Street, 7th Floor, Suite 7-330, West Sacramento, CA 95605, on the grounds that the (protesting) proposer would have been awarded the contract had the agency correctly applied the evaluation standard in the RFP, or if the agency followed the evaluation and scoring methods in the RFP, the agreement shall not be awarded until either the protest has been withdrawn or the Department of General Services has decided the matter. It is suggested that you submit any protest by certified or registered mail.

3) Within five (5) days after filing the initial protest, the protesting proposer shall file with the Department of General Services, Office of Legal Services and the Governor’s Office of Emergency Services a detailed statement specifying the grounds for the protest.

4) Upon resolution of the protest and award of the agreement, Contractor must complete and submit to the awarding agency the Payee Data Record (STD 204), to determine if the Contractor is subject to state income tax withholding pursuant to California Revenue and Taxation Code Sections 18662 and 26131. This form can be found on the Internet at www.osp.dgs.ca.gov under the heading FORMS MANAGEMENT CENTER. No payment shall be made unless a completed STD 204 has been returned to the awarding agency.

5) Upon resolution of the protest and award of the agreement, Contractor must sign and submit to the awarding agency, page one (1) of the Contractor Certification Clauses (CCC), which can be found on the Internet at http://www.documents.dgs.ca.gov/pd/masters/EPAY/Elavon/ElavonExhibitC- CertificationCCC-307.pdf.

H. Disposition of Proposals

1) Upon proposal opening, all documents submitted in response to this RFP will become the property of the State of California, and will be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.) and subject to review by the public.

2) Proposal packages may be returned only at the proposer's expense, unless such expense is waived by the awarding agency.

http://www.osp.dgs.ca.gov/

I. Agreement Execution and Performance

1) Service shall start no later than 14 days, or on the express date set by the awarding agency and the Contractor, after all approvals have been obtained and the agreement is fully executed. Should the Contractor fail to commence work at the agreed upon time, the awarding agency, upon five (5) days written notice to the Contractor, reserves the right to terminate the agreement. In addition, the Contractor shall be liable to the State for the difference between Contractor's Proposal price and the actual cost of performing work by another contractor.

2) All performance under the agreement shall be completed on or before the termination date of the agreement.

J. Preference and Incentive Programs

Preference and Incentive Programs are each identified below. When the Proposer satisfies the requirements and requests bid preferences and incentives, the Proposer must clearly identify in their bid submission for which of the programs it qualifies. Denial of those preference or incentive requests is not a basis for rejection of the bid.

1) Small Business Enterprise Preference Program:

California Government Code (GC) section 14835, et seq., requires a preference be given to Proposers who are California Certified Small Business (SB). The rules and regulations of this law, including the definition of a SB for the delivery of goods and services, are contained in California Code of Regulations, title 2, section 1896 et seq.

a. A preference is available to a certified SB. A Proposer claiming this preference must be certified by the Office of Small Business and Disabled Veteran Enterprise Services (OSDS) as a SB. Questions regarding certification should be directed to the OSDS at (916) 375-4940.

To be considered as a certified SB, the Proposer must have a complete application package on file with the OSDS by 5:00 p.m. on the Deadline for RFP Submission. Questions regarding the certification approval process should be directed to the OSDS. A copy of the regulations, instructions and format for claiming the Small Business Preference is available at: http://www.dgs.ca.gov/pd/Programs/OSDS/GetCertified.aspx.

To claim the Small Business Preference please see Attachment 3, Bidder Declaration (GSPD-05-105).

NOTE: Pursuant to GC 14837, only a SB who performs a Commercially Useful Function (CUF) relevant to the Scope of Work included in this RFP may qualify the Proposer for a SB preference. Please see Attachment 7 for CUF certification.

http://www.dgs.ca.gov/pd/Programs/OSDS/GetCertified.aspx

b. Non-Small Business Subcontractor Preference:

A preference is available to a non-small business (NS) claiming 25% California-certified small business subcontractor participation. A Proposer claiming this preference must list one or more SB subcontractor(s), whom the Proposer commits to subcontract in an amount of at least twenty-five percent (25%) of the work performed under this contract.

To claim the Non-Small Business Subcontractor Preference please see Attachment 3, Bidder Declaration (GSPD-05-105).

NOTE: Pursuant to GC 14837, only a SB who performs a Commercially Useful Function (CUF) relevant to the Scope of Work included in this RFP may be used to qualify the Proposer for the Non-Small Business Subcontractor Preference. Please see Attachment 7 for CUF certification.

2) Disabled Veteran Business Enterprise Incentive:

Cal OES shall waive the Disabled Veteran Business Enterprise (DVBE) participation requirement for this contract. However, pursuant to Military and Veterans Code Section 999.5, subdivision (a), an incentive will be given to a Proposer who provides DVBE participation.

The DVBE Incentive is as follows:

Confirmed DVBE Participation Incentive 5%

A Proposer is eligible to receive this additional DVBE incentive if they are a certified DVBE or if a non DVBE Proposer commits to use a certified DVBE(s) as subcontractor(s).

a. Certified DVBE Proposer additional incentive considerations:

i. Commit to performing more than 1% of the contract bid value with the prime bidder’s firm or in combination with another DVBE(s).

ii. Document DVBE participation on the Bidder Declaration GSPD-05- 105, Attachment 3.

iii. At the State’s option a DVBE Proposer working in combination with other DVBE(s) will submit proof of its commitment by submitting a written confirmation from the DVBE(s) identified as a subcontractor on the Bidder Declaration GSPD-05-105. When requested, the written confirmation must be submitted to the address or facsimile number specified and within the timeframe identified in the notification. Failure to submit the written confirmation as specified may be grounds for bid rejection.

b. Non-DVBE Proposer additional incentive considerations:

i. Commit to using certified DVBE(s) for more than 1% of the bid value.

ii. Document DVBE participation on the Bidder Declaration GSPD-05- 105, Attachment 3.

iii. At the State’s option prior to contract award, a Proposer is to submit proof of its commitment by submitting a written confirmation from each DVBE identified as a subcontractor on the Bidder Declaration GSPD-05-105. The RFP Acquisitions Analyst named in the Notice to Prospective Bidder may contact each listed DVBE, by mail, email, fax or telephone, for verification of the Proposer’s submitted DVBE information. When requested, the document(s) must be submitted to the address or facsimile number specified and within the timeframe identified in the notification. Failure to submit the written confirmation as specified may be grounds for bid rejection.

NOTE: Pursuant to Military and Veterans Code section 995.5, only a DVBE who performs a Commercially Useful Function (CUF) relevant to the Scope of Work included in this RFP may qualify the Proposer or be used to qualify the Proposer for a DVBE participation and/or DVBE incentive. Please see Attachment 7 for CUF certification.

c. Locating DVBE Subcontractors

i. State Resources: Access the list of all certified DVBEs by using the

Department of General Services, Procurement Division (DGS-PD), online certified firm database at: www.eprocure.dgs.ca.gov.

To begin your search, click on “Small Business and Disabled Veteran Business Enterprise Services,” then click “SB/DVBE Search.” Search by “Keywords” or “United Nations Standard Products and Services Codes (UNSPSC) that apply to the elements of work you want to subcontract to a DVBE. Check for subcontractor ads that may be placed on the California State Contracts Register (CSCR) for this solicitation prior to the closing date. You may access the CSCR at: www.caleprocure.ca.gov. For questions regarding the online certified firm database and the CSCR, please call the OSDS at (916) 375-4940 or send an email to: OSDSHelp@dgs.ca.gov

ii. Federal Resources: Search the U.S. Small Business Administration’s (SBA) Central Contractor Registration (CCR) online database at https://www.sba.gov to identify potential DVBEs and click on the "Dynamic Small Business Search" button. Search options and information are provided on the CCR Dynamic Small http://www.eprocure.dgs.ca.gov/ http://www.caleprocure.ca.gov/ https://www.sba.gov/

Business Search site. First time users should click on the “help” button for detailed instructions.

iii. Local Resources: For a list of local DVBE organizations:

http://www.documents.dgs.ca.gov/pd/smallbus/RefOrg.pdf

3) Applying Preference and Incentives

Preferences and incentives are used for bid tabulation purposes to determine the high point proposal. Strict adherence to the laws and regulations to apply the preferences and incentives will be followed. If awarded the contract, the preference and/or incentive does not alter the amount of the resulting contract.

Please be aware that contracts awarded with applied preferences or incentives will be monitored throughout the life of the contract for compliance to statutory, regulatory and contractual requirements.

The SB preference of 5% will be applied when a responsible Proposer that is not a CA certified SB or a NS claiming 25% CA certified SB subcontractor participation submits the highest scored proposal. (Note: NS claiming SB subcontractor preference cannot remove an award from a certified SB.)

The DVBE incentive will be applied to each qualified Proposer’s verified DVBE participation percentage from the number 1 ranked highest scored proposal, regardless if Proposer is an SB/DVBE. If a SB is ranked number 1 after SB preference has been applied, the DVBE incentive is only calculated for Proposers certified as SBs.

K. Required Attachments

Refer to the following pages for additional Required Attachments that are a part of this agreement.

http://www.documents.dgs.ca.gov/pd/smallbus/RefOrg.pdf

ATTACHMENT 1

REQUIRED ATTACHMENT CHECK LIST

A complete RFP proposal will consist of the items identified below. Complete this checklist to confirm the items in your proposal. Place a check mark or “X” next to each item that you are submitting to the State. All required attachments must be returned. This checklist should be returned with your proposal.

Attachment Required Attachment Name/Description

_____ Attachment 1 YES Required Attachment Check List

_____ Attachment 2 YES Proposal/Proposer Certification Sheet

_____ Attachment 3 YES Bidder Declaration (GSPD-05-105)

_____ Attachment 4 YES Payee Data Record (STD 204)

_____ Attachment 5 YES Proposer References

_____ Attachment 6 YES Contracting Act Certification – Darfur

_____ Attachment 7 YES* Commercially Useful Function Certification(s)

* Required for every MB,SB,DVBE _____ Attachment 8 YES Mandatory Minimum Requirements

_____ Attachment 9 YES Resumes

_____ Attachment 10 YES Technical Proposal

_____ Attachment 11 YES Cost Sheet (Exhibit B-1)

MUST BE IN SEPARATE SEALED ENVELOPE

The following attachment is included in the RFP as reference only and should not be included in the bid submission.

_N/A_ Attachment 15 NO Sample Standard Agreement (STD 213) and Exhibits

ATTACHMENT 2

PROPOSAL/PROPOSER CERTIFICATION SHEET

This Proposal/Proposer Certification Sheet must be signed and returned along with all the "required attachments" as an entire package in duplicate with original signatures. The proposal must be transmitted in a sealed envelope in accordance with RFP instructions.

For RFP Primary Only:

A. Our all-inclusive cost proposal is submitted in a sealed envelope marked

4121-5

OES SERVER RACK BUILD UP

3650 SCHRIEVER AVENUE

MATHER, CA 95655

SEALED BID PRICE AND COST PROPOSAL - DO NOT OPEN

B. Place all required attachments behind this certification sheet.

C. I understand that the DVBE Participation requirements have been waived for this contract.

D. The signature affixed hereon and dated certifies compliance with all the requirements of this proposal document. The signature below authorizes the verification of this certification.

An Unsigned Proposal/Proposer Certification Sheet May Be Cause For Rejection

1. Company Name 2. Telephone Number 2a. Fax Number

3. Address

Indicate your organization type:

4. Sole Proprietorship 5. Partnership 6. Corporation

Indicate the applicable employee and/or corporation number:

7. Federal Employee ID No. (FEIN) 8. California Corporation No.

9. Indicate applicable license and/or certification information:

10. Proposer’s Name (Print) 11. Title

12. Signature 13. Date

14. Are you certified with the Department of General Services, Office of Small Business Certification and Resources (OSBCR) as:

a. California Small Business Enterprise

Yes No If yes, enter certification number:

b. Disabled Veteran Business Enterprise Yes No If yes, enter your service code below:

NOTE: A copy of your Certification is required to be included if either of the above items is checked “Yes”.

Date application was submitted to OSBCR, if an application is pending:

Completion Instructions for Proposal/Proposer Certification Sheet Complete the numbered items on the

Proposal/Proposer Certification Sheet by following the instructions below.

Item Numbers

Instructions

1, 2, 2a, Must be completed. These items are self-explanatory.

Check if your firm is a sole proprietorship. A sole proprietorship is a form of business in which one person owns all the assets of the business in contrast to a partnership and corporation. The sole proprietor is solely liable for all the debts of the business.

Check if your firm is a partnership. A partnership is a voluntary agreement between two or more competent persons to place their money, effects, labor, and skill, or some or all of them in lawful commerce or business, with the understanding that there shall be a proportional sharing of the profits and losses between them. An association of two or more persons to carry on, as co-owners, a business for profit.

Check if your firm is a corporation. A corporation is an artificial person or legal entity created by or under the authority of the laws of a state or nation, composed, in some rare instances, of a single person and his successors, being the incumbents of a particular office, but ordinarily consisting of an association of numerous individuals.

Enter your federal employee tax identification number.

Enter your corporation number assigned by the California Secretary of State’s Office. This information is used for checking if a corporation is in good standing and qualified to conduct business in California.

Complete, if applicable, by indicating the type of license and/or certification that your firm possesses and that is required for the type of services being procured.

10,11 12, 13, Must be completed. These items are self-explanatory.

If certified as a California Small Business, place a check in the "yes" box, and enter your certification number on the line. If certified as a Disabled Veterans Business Enterprise, place a check in the "Yes" box and enter your service code on the line. If you are not certified to one or both, place a check in the "No" box. If your certification is pending, enter the date your application was submitted to OSBCR.

ATTACHMENT 3

BIDDER DECLARATION (GSPD-05-105)

A Proposer must complete the Bidder Declaration form GSPD-05-105, located at the following internet site: http://www.documents.dgs.ca.gov/pd/delegations/GSPD105.pdf

If you do not have Internet access, a hard copy can be provided by contacting the Acquisitions Analyst listed on the Notice to Prospective Bidders.

When completing the declaration, Proposers must identify all sub-contractors proposed for participation in the contract. Proposers awarded a contract are contractually obligated to use the subcontractors for the corresponding work identified unless the State agrees to a substitution and it is incorporated by amendment to the contract.

The completed Bidder Declaration GSPD-05-105 must be included in the bid submission, noted as Attachment 3.

http://www.documents.dgs.ca.gov/pd/delegations/GSPD105.pdf

ATTACHMENT 4

PAYEE DATA RECORD

A Proposer must complete the Payee Data Record form STD 204, located at the following internet site:

http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf.

If you do not have Internet access, a hard copy can be provided by contacting the Acquisitions Analyst listed on the introductory page.

The completed Payee Data Record STD 204 must be included in the bid submission, noted as Attachment 4.

http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

ATTACHMENT 5

PROPOSER REFERENCES

Submission of this attachment is mandatory. Failure to complete and return this attachment with your proposal will cause your proposal to be rejected and deemed nonresponsive.

List below three references of similar types of services performed within the last five years. If three references cannot be provided, please explain why on an attached sheet of paper.

REFERENCE 1

Name of Firm Street Address City State Zip Code Contact Person Telephone Number Dates of Service Value or Cost of Service Brief Description of Service Provided

REFERENCE 2

Street Address City State Zip Code Contact Person Telephone Number

REFERENCE 3

Street Address City State Zip Code Contact Person Telephone Number

ATTACHMENT 6

DARFUR CONTRACTING ACT

Proposer must complete and submit the Darfur Contracting Act Certification with their proposal submission as Attachment 6.

Effective January 1, 2009, a company will not bid on or submit a proposal for a contract for goods or services without addressing the requirements of the Darfur Contracting Act of 2008 (Act). The Act was passed to preclude State agencies generally from contracting with “scrutinized” companies that do business in the African nation of Sudan (of which the Darfur region is a part). Understand that a scrutinized company is a company doing business in Sudan as defined in Public Contract Code Section 10476. Scrutinized companies are ineligible to, and cannot, bid on or submit a proposal for a contract with a State agency for goods or services unless it has been granted permission by the Department of General Services.

(Pub. Contract Code § 10477, subd. (a)). The Department of General Services may permit a scrutinized company, on a case-by-case basis, to bid on or submit a proposal for a contract with a State agency for goods or services, if it is in the best interest of the State.

Public Contract Code Sections 10475-10481, applies to any company that currently or within the previous three (3) years has had business activities or other operations outside of the United States. For such a company to bid on or submit a proposal for a State of California contract, the company must certify that it is either:

1. A contractor that has NOT had business activities or other operations outside of the United States within the previous three (3) years;

or

2. A contractor that has had business activities or other operations outside of the

United States within the previous three (3) years, but is NOT a scrutinized company per Public Contract Code section 10476;

or

3. A contractor that is a scrutinized company as defined in Public Contract Code section 10476, but has received written permission from the Department of General Services to submit a bid or proposal pursuant to Public Contract Code section 10477, subdivision (b).

Darfur Contracting Act Certification

1. I, the official named below who is authorized to legally bind the bid submission, Certify under Penalty of Perjury that the contractor listed below has NOT had, within the previous three (3) years, business activities or other operations outside of the United States.

Contractor/ Company Name (Printed)

Federal ID Number

By (Authorized Signature)

Printed Name and Title of Person Signing

OR

2. I, the official named below who is authorized to legally bind the bid submission, Certify Under Penalty of Perjury that the contractor listed below has had, within the previous three (3) years, business activities or other operations outside of the United States, but is NOT a scrutinized company per Public Contract Code section 10476. This certification is made under the laws of the State of California.

Date Executed Executed in the County and State of

OR

3. We are a scrutinized company as defined in Public Contract Code section 10476, but we have received written permission from the Department of General Services (DGS) to submit a bid or proposal pursuant to public Contract Code section 10477, subdivision (b).

A copy of the written permission from DGS is included with our bid submission.

ATTACHMENT 7

COMMERCIALLY USEFUL FUNCTION CERTIFICATION

Name: _______________________________________________________________ (Print business name of SB or DVBE)

On January 1, 2004, Chapter 623, Statutes of 2003, became effective and required all Small Businesses, Micro-Businesses and Disabled Veteran Business Enterprises to perform a “commercially useful function” in any contract they perform for the State.

A business that is performing a commercially useful function is one that does ALL of the following:

1) Is responsible for execution of a distinct element of the work of the contract

2) Carries out its obligation by actually performing, managing, or supervising the work involved

3) Performs work that is normal for its business, services and function

4) Is not further subcontracting a portion of the work that is greater than that expected to be subcontracted by normal industry practices.

5) Is responsible, with respect to products, inventories, materials, and supplies required for the contract, for negotiating price, determining quality and quantity, ordering, installing, if applicable, and making payment.

If Proposer is an MB, SB or DVBE they must provide certification for themselves. If Proposer has a subcontractor that is an MB, SB or DVBE, a certification for each SB, MB, DVBE subcontractor is also needed. The MB, SB or DVBE Contractor must provide a written statement detailing the role, services and/or goods they will provide to meet all of the above five Commercially Useful Function (C.U.F.) requirements as related to the services and/or goods they will be providing in this contract to certify how they will be performing a commercially useful function.

ATTACHMENT 8

RESPONSE TO MANDATORY MINIMUM REQUIREMENTS

Proposers must meet all Mandatory Minimum Requirements by marking Yes or No to the items listed below. Furthermore, Proposer must complete all required request for information.

RESPONSE FORMAT:

• A “Yes” indicates that the Proposer understands the Requirement as stated in the RFP and shall comply with the Requirement

• A “No” indicates that the Proposer does not understand the Requirement and therefore cannot assure its compliance or does understand the Requirement but does not plan to comply with it

NOTE: A “No” response to any of the Mandatory Minimum Requirements in Attachment 8 will cause the proposal to be rejected as non-responsive and will not be scored.

8.1 OES requires that the Proposer provide an office that will be staffed during normal

Pacific Standard Time (PST) business hours for the term of the awarded contract.

Proposer understands and agrees to meet or exceed this requirement?

Yes No

8.2 Proposer will provide address and telephone number of California office location(s) to be utilized in completing the scope of work in the Sample Standard Agreement.

California Office Location Address:

California Office Location’s Telephone Number:

8.3 OES requires that the Proposer identify the Project Manager assigned to manage the contract, upon award of the contract.

8.4 OES requires that the Proposer provide resumes for all Key Personnel who will be utilized to complete this project as Attachment 9.

8.5 OES requires the Proposer to affirm they have not been terminated from another contract for default or has not received a civil judgment or criminal conviction in the past five years.

Proposer meets or exceeds this requirement?

8.6 Proposer must have been in business for a minimum of five years performing the duties of engineering, consulting, developing and manufacturing of custom machinery.

8.7 Proposer must provide professional references that OES can check to verify experience as Attachment 5.

ATTACHMENT 9

RESUMES

Proposer will provide detailed resumes of all individual team members who will be utilized to complete this project. Include education, background, experience, other credentials, title and work responsibilities. Resumes will be used in the evaluation of Attachment 8 and Attachment 10.

ATTACHMENT 10

TECHNICAL PROPOSAL

REQUIRED SECTION “A” AND SECTION “B” QUESTIONS

Proposer will provide detailed responses to all Section A and Section B questions. Proposer will provide detailed responses to all Section A and Section B questions. Section B answers must be incorporated into Section A responses. Section B answers may be included anywhere within Section A responses.

Proposers are required to identify each Section B answer by indicating (1), (2), etc. within a Section A response.

Proposer will also state why Proposer believes their firm is qualified to provide the services requested in the RFP. Proposer will NOT reference Cost or possible basis points for a Cost in their description of services. Any references to Cost or possible basis points for a Cost will cause the RFP submission to be deemed non-responsive.

1. Custom Machinery Experience

1.A. Section A Please describe in detail previous experience in performing the duties of engineering, consulting, developing and manufacturing of custom machinery and how this experience has prepared Proposer to successfully execute the subject project. In addition, please provide detailed responses to the following items “a” through “b in separate, lettered paragraphs.

a. Describe experience drawing plans and preparing summations for custom machinery.

b. Describe similar projects that Proposer has worked on.

2. Methodology

2.A. Section A Please describe in detail Proposer’s team(s) and how the identified team(s) will accomplish the Scope of Work. Provide preliminary schedule and breakdown of team member hours by phase.

In addition, please provide detailed responses to the following items “a” through “b” in separate, lettered paragraphs.

a. What is Proposer’s typical timeline for a project of similar scope?

b. Describe why Proposer believes it is uniquely suited to provide rack build-up services.

c. Describe Proposer’s process for building a hydraulic, pneumatic, or mechanical lift meeting the specifications in the attached Statement of Work.

ATTACHMENT 11

OES SERVER RACK BUILD UP (4121-5)

BID PRICE AND COST PROPOSAL

Complete this form and submit it in a separate, sealed envelope marked, “Bid Price and Cost Proposal–DO NOT OPEN”

TASK 1- PILOT CONCEPTS $__________

d. Subtask 1: Review Requirements

e. Subtask 2: Conduct In-Depth Review of Available Data to Present a Proposal

f. Subtask 3: Prepare Draft Drawings/Summations

TASK 2- FINAL CONCEPT REVIEW $__________

d. Subtask 1: Final Concurrence of Lift Functionality

e. Subtask 2: Final Drawings/Summations

f. Subtask 3: Determine Cost of Additional Lifts

TASK 3- BUILD AND PRESENT RACK LIFT TO STATE $__________

TOTAL BID PRICE $__________

* In the event of a low bid tie, a coin toss will take place.

ATTACHMENT 12

SAMPLE STANDARD AGREEMENT

STD 213 (Rev 06/03) AGREEMENT NUMBER

REGISTRATION NUMBER

1. This Agreement is entered into between the State Agency and the Contractor named below:

STATE AGENCY'S NAME

CONTRACTOR'S NAME

2. The term of this through Agreement is:

3. The maximum amount $ of this Agreement is:

4. The parties agree to comply with the terms and conditions of the following exhibits which are by this reference made a part of the

Agreement.

Exhibit A – Scope of Work page(s)

Exhibit B – Budget Detail and Payment Provisions page(s) Exhibit B-1 - Cost Sheet page(s) Exhibit C* – General Terms and Conditions page(s) Exhibit D -- Special Terms and Conditions page(s)

Items shown with an Asterisk (*), are hereby incorporated by reference and made part of this agreement as if attached hereto.

These documents can be viewed at www.ols.dgs.ca.gov/Standard+Language IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.

CONTRACTOR California Department of General Services Use Only CONTRACTOR’S NAME (if other than an individual, state whether a corporation, BY (Authorized Signature)

DATE SIGNED(Do not type)

PRINTED NAME AND TITLE OF PERSON SIGNING

ADDRESS

STATE OF CALIFORNIA

AGENCY NAME

BY (Authorized Signature)

DATE SIGNED(Do not type)

PRINTED NAME AND TITLE OF PERSON SIGNING Exempt per:

ADDRESS

EXHIBIT A

STATEMENT OF WORK

OES SERVER RACK BUILD UP

STATEMENT OF WORK (SOW)

1. OBJECTIVE

The California Governor’s Office of Emergency Services (hereto referred to as “State”) seeks a contractor who will build a hydraulic, pneumatic or mechanical lift with the ability to do the following:

a. Raise a specific Chadsworth equipment rack weighing several hundred pounds off the ground

b. Allow the rack to rotate on one or more of its axis, then suspend the rack horizontally at various heights allowing the technician to easily approach and populate the front side of the equipment rack without obstruction

c. Rotate the rack to allow the same access and various height requirements to the back side of the equipment rack

d. The lift must be constructed to perform these functions without allowing the rack to become disengaged from the lift or allow the lift to lean or tip over

e. The tech will need to access both sides of the equipment rack and as such the lift will need to be able to rotate the rack from front to back

f. The lift must not interfere with a technician getting close enough to allow easy equipment placing and must not overhang any area restricting equipment from being installed

g. Once the equipment rack is populated and ready to ship, the lift must be able to be pushed or driven through doors and aisle ways while supporting the heavy equipment rack

2. TERM/PERIOD OF PERFORMANCE

a. The period of performance for the Agreement shall be 6 months from the date this Agreement has been executed with the option to extend for one additional 6 month term if agreed upon by the State and the Contractor at the rates evaluated and considered.

b. The Contractor shall not be authorized to deliver or commence the performance of services as described in this SOW until written approval has been obtained from all entities. Any delivery or performance of service that is commenced prior to the signing of the Agreement shall be considered voluntary on the part of the Contractor and non-compensable.

c. Consistent with the terms and conditions of the original solicitation, and upon mutual consent, the State and the Contractor may execute written amendments for changes to this Agreement that were evaluated and considered.

3. BUDGETED AMOUNT

Contractual service will be in three parts:

a. Part 1:

First, the Contractor will present a proposal depicting the verbiage related to drawings, specifications and operation. This initial proposal should not exceed $2,500.00. If the proposal is accepted by the State, this charge will be included in the final price of the deliverable.

b. Part 2:

Second, the Contractor and the State will achieve final concurrence of lift functionality. The Contractor will submit final drawings and summations and determine the cost of additional lifts.

c. Part 3:

Thirdly, the Contractor will build and present a rack lift to the State. This final product should not exceed $20,000.00 which will constitute the proposal cost and final product cost. Contractor must also include cost of additional products if the State determines more are needed.

4. MANDATORY QUALIFICATIONS

A Proposer must have been in business for a minimum of five years performing the duties of engineering, consulting, developing and manufacturing of custom machinery.

Proposer must provide professional references that OES…