RFP 381487-CJ - Data Centers Cleaning Services

Fermi Forward Discovery Group, LLC (FFDG), operating Fermilab in Batavia, Illinois, is soliciting competitive proposals for data center cleaning services at three facilities—the Feynman Computing Center, Grid Computing Center, and Wilson Hall Fiber Central Room 805—with proposals due September 2, 2026, and a mandatory site visit on August 24, 2026.

The scope encompasses routine and specialized cleaning of floors, raised access flooring, equipment areas, offices, and designated areas across the three data center facilities. The solicitation is classified as Lowest Price Technically Acceptable (LPTA). The resulting contract will be structured as a Firm Fixed Price subcontract agreement exempt from Illinois Occupation and Use Taxes.

Proposals must be submitted in two separate, non-bound parts: Part I (Technical Proposal) addressing technical criteria and relevant project experience without cost reference, and Part II (Business/Management and Pricing Proposal) including a completed Price Proposal Form, Subcontractor Annual Representations & Certifications (SARC), Proposal Certifications Form PUR-466, and mandatory safety and quality documentation. Required safety documentation includes the Fermilab Subcontractor Injury & Illness Data Questionnaire, three years of NCCI Workers Compensation Experience Rating forms, three years of OSHA 300A Form logs, a Corporate Safety and Health and Quality Assurance Plan, and a sample Certificate of Insurance. The successful contractor must maintain comprehensive insurance naming FFDG, the University of Chicago, Universities Research Association, Inc., and the United States Government as additional insureds.

Site visitors must complete an Access Request form at least seven days prior and present a valid Real ID-compliant driver's license and an informal invitation letter with QR code at the security gate. Written questions are due by 12:00 P.M. CST on August 26, 2026. Proposals must be emailed to Procurement Specialist Caroline Jones at cjones@fnal.gov and remain firm for a minimum of ninety calendar days.