RFP-2910 sheriff fleet vehicle maintenance and repair

Chemung County Sheriff's Office is requesting sealed proposals for fleet vehicle maintenance and repair services under RFP-2910, with proposals due November 5, 2026 at 1:45 p.m. at the Chemung County-City of Elmira Purchasing Department, 150 Lake Street, Elmira, New York 14901.

The scope encompasses preventive maintenance on a scheduled basis dependent upon vehicle use, as-needed repairs, and New York State inspection services for each vehicle in the Sheriff's Office fleet. The awarded vendor must provide priority service to ensure minimal downtime for law enforcement personnel and maintain short driving time to and from the service facility. Mechanical work outsourcing is prohibited without prior written approval from the Sheriff's Office. The vendor must deliver monthly reports identifying each vehicle, mileage, work type, labor hours, labor cost, parts cost, and total cost; annual reports must provide the same summary information for each vehicle.

Sealed proposals in duplicate must be obtained from the Empire State Purchasing Group at www.EmpireStateBidSystem.com. Faxed or electronic proposals will not be accepted; only physical official copies are permissible to ensure receipt of any addenda. Bidding documents became available October 8, 2026. The County reserves the right to reject any and all proposals and to waive any informality.

Prior contract award history for identical or substantially similar procurements within the past five years is available at https://www.bidnetdirect.com/private/buyer/solicitations?keywords=2694&savedSearchType=ALL_SOLICITATIONS.