RFP #27-10, Overhead and ADA Door Inspections/Preventative Maintenance and Repair Services- Annual C

Henry County, Georgia Purchasing Department is requesting proposals for annual inspections, preventative maintenance, and repair services for overhead, ADA, and other specialized doors across county facilities under RFP #27-10, with proposals due September 15, 2026 at 3:00 PM. A local-vendor preference applies: vendors within five percent of the low bid have the opportunity to match that bid.

The scope covers 50 locations throughout Henry County, including administrative buildings, fire stations, libraries, parks and recreation facilities, and law enforcement facilities, with door types including sectional doors with remote controls, ADA automatic pedestrian swing doors, manual and electric roll-up doors, and specialized hangar doors at the county airport. Services include annual inspections, preventative maintenance, emergency repairs, fire door drop testing, and ADA compliance certification. The contractor shall furnish all labor, materials, equipment, and services required.

Pricing must be submitted on a unit price basis with separate sealed cost proposals, including hourly rates for regular hours, regular overtime, and holiday overtime work plus a percentage markup for replacement parts and equipment costs. The County will not pay for travel time, trip charges, or fuel surcharges. Contractors must maintain sufficient inventory to ensure prompt delivery of in-stock parts at no charge and delivery of non-stock parts within three business days at no charge.

The initial contract term is one year with two additional one-year renewal options. Insurance requirements include Workers Compensation at Georgia statutory limits, Commercial General Liability with $1,000,000 per occurrence and $2,000,000 general aggregate, Automobile Liability with $1,000,000 combined single limits, and Professional Liability with $1,000,000 limits.

Evaluation criteria are qualifications and relevant experience (35 points), experience and availability of key staff (20 points), methodology and technical approach (35 points), cost proposal (10 points), and possible oral presentation points (15 points). The deadline for clarification requests is September 1, 2026 at 3:00 PM. Proposals are accepted by mail, common carrier, in-person delivery at 140 Henry Parkway, McDonough, Georgia 30253, or electronic submission through the County's eProcurement Portal.