RFP #27-016 Distribution Operations Control Center Planning Study

The City of Albany, Georgia Procurement Division is requesting proposals for consulting services to conduct a Phase 1 planning study for a new Distribution Operations Control Center, with sealed proposals due September 16, 2026 at 5:00 p.m.

The scope includes discovery and stakeholder engagement with DOC operators, SCADA technicians, and utility operations leadership; facility programming and space planning for control rooms, AMI operations workspace, and workshop areas; conceptual layout development with multiple options; design narrative preparation; 3D renderings; and Rough Order of Magnitude cost estimation. The facility will be a 24/7 mission-critical utility operations center responsible for monitoring and controlling electric, water, and gas systems. Deliverables are conceptual layout drawings, design narrative report, 3D renderings, ROM cost estimates, and a summary presentation.

Proposers must submit one original and six copies on company letterhead with authorized signature. Required qualifications include demonstrated financial stability, at least three references from clients within the past seven years, portfolio examples of similar-scale projects, and liability insurance of at least $1,000,000 per occurrence and $2,000,000 annual aggregate, plus statutory Workers Compensation and Employers Liability of at least $1,000,000. Proposals must include executed certificates of non-collusion, governance law and venue agreements, Georgia Security and Immigration Compliance Act affidavits demonstrating E-Verify enrollment, and addendum acknowledgement forms.

Evaluation criteria are qualifications and experience (25%), references and portfolio (25%), project approach and understanding (25%), education and certifications (15%), and fees/cost (10%). Proposers must submit a detailed fee schedule with payment terms and pricing breakdown; standard payment terms are Net 30. The City may consider the selected consultant for future project phases, including detailed design and construction administration. All proposal preparation expenses are borne by the proposer, with no payment made prior to Board of Commissioners approval and work commencement.