RFP 27-0004 The City of Galax is seeking proposals from qualified contractors to provide comprehensive backflow prevention services for the City's cross-connection control program.

The City of Galax, Virginia is requesting proposals for comprehensive backflow prevention and cross-connection control services covering approximately 485 commercial and industrial properties, with proposals due July 17, 2026 at 2:00 p.m.

The scope encompasses site investigations, cross-connection surveys, inventory and testing of backflow prevention devices, annual compliance testing, approved repair or replacement of backflow prevention assemblies, customer notifications, and quarterly and annual compliance reporting. The City will award one or more contracts using the Competitive Negotiation procedure under the Virginia Public Procurement Act. The initial contract term is one year with four successive one-year renewal options. Services must include full-time phone support during normal business hours and availability on an as-needed basis.

Contractors must carry Commercial General Liability Insurance of not less than $2 million per occurrence and Professional Liability Insurance of not less than $2 million per occurrence, with the City named as an additional insured. Proposals must document professional experience and qualifications, list subconsultants and subcontractors, include three professional references, and provide proposed pricing and rates. The RFP includes optional pricing for additional Fats, Oils, and Grease (F.O.G.) testing services.

Evaluation criteria emphasize key personnel qualifications and experience, understanding of scope, cost-effectiveness, ability to perform required services, and reference source comments and past performance on similar projects, with price as a consideration but not the sole determining factor. Proposals are public records under Virginia's Freedom of Information Act. Submit sealed proposals to Rita Moxley, Procurement Specialist, City of Galax, 111 East Grayson Street, Galax, VA 24333, or electronically through eVA. Contact (276) 236-2131 or rmoxley@galaxva.com for proposal documents.