RFP # 26026 alarm system testing, maintenance, monitoring and repair

The Unified Government of Athens-Clarke County, Georgia, through its Central Services Department, is soliciting proposals via RFP #26026 for comprehensive testing, maintenance, monitoring, and repair services for fire alarm systems, burglar alarm systems, panic buttons, and related security equipment across county facilities. The scope of services encompasses all associated components including smoke detectors, heat detectors, CCTV cameras, manual pull stations, fire panels, keyboards, power supplies, batteries, and surge protectors at 56 municipal buildings for maintenance agreements, 97 locations for monitoring services, and nine facilities for panic button testing and monitoring. Required deliverables include all-inclusive pricing covering preventive maintenance, emergency services, parts replacement, battery replacement, and 24/7 on-call response with guaranteed same-day service and completion within eight hours. Successful contractors must be authorized dealers of security equipment with factory-trained technicians and must provide connectivity through a communication supplier holding an approved state contract under the Georgia Technology Authority (GTA). Insurance requirements include Workers Compensation, Commercial General Liability ($1,000,000 per occurrence), Automobile Liability ($1,000,000 combined single limit), Professional Liability ($1,000,000), and Umbrella Liability ($2,000,000), with the Unified Government listed as additional insured. Evaluation criteria are weighted equally at 20 points each across five categories: firm experience with public sector organizations, staff qualifications, understanding of requirements, references and past performance, and contract price. A mandatory pre-proposal conference is scheduled for 10:00 AM ET on February 18, 2026, at the Facilities Management Conference Room (2555 Lexington Road, Athens, Georgia), with attendance required for all prospective offerors, and proposals are due at 2:00 PM ET on Tuesday, March 10, 2026, submitted electronically via OpenGov Procurement.

The contract does not identify specific set-aside designations or restrictions limiting organizational types, though contractors must comply with Georgia's E-Verify requirements and the Georgia Security and Immigration Compliance Act and maintain current Athens-Clarke County business licensing. No incumbent contractors are identified in the solicitation documents, suggesting this may be a new requirement or a rebid opportunity. The existing infrastructure predominantly utilizes Honeywell Vista series control panels across 76 county locations, with secondary systems from manufacturers Napco and DSC, indicating that successful bidders must possess expertise with Vista series control panels and related monitoring protocols; the county also maintains specialized equipment including DVR and NVR systems from manufacturers such as Hikvision, Invid Technology, Avycon, Honeywell, and GE-Linell across 28 additional facilities requiring integration capability. The estimated project value ranges between $100,000 and $180,000 for the initial 12-month contract term beginning July 1, 2026, through June 30, 2027, with an automatic renewal option for four additional one-year terms if agreed upon by both parties. Compensation shall be paid monthly upon submission of proper invoices with certificates of receipt of service, with the county committing to pay all undisputed amounts within thirty days of receipt, and all prices are firm and fixed unless otherwise specified.