RFP 260019 HISD Concessionaire Services

Harlandale Independent School District (HISD), a public school district in San Antonio, Texas serving approximately 11,100 students located in Bexar County, is soliciting proposals through Request for Proposals (RFP) 260019 to operate and provide concessionaire food and non-alcoholic beverage services at three facilities: Harlandale Memorial Football Stadium, Frank Tejeda Sports Complex, and Charles N. Boggess Center. The services will support various athletic and school events including football, soccer, baseball, softball, and track meets. Qualified vendors must submit comprehensive proposals that include proposed food and beverage product lists with pricing, detailed operational plans covering equipment, staffing, cleaning protocols, and personnel management, and references demonstrating past performance in concession services. All vendors must obtain required insurance coverage including Workers Compensation and General Liability ($500,000 combined single limit) and comply with all federal, state, and local permits and regulations at their own expense. Vendor questions must be submitted by May 13, 2026 at 9:00 AM (CT), with proposals due May 21, 2026 at 1:00 PM (CT) through the Bonfire Portal. Evaluation criteria are weighted as follows: pricing (40 points), vendor qualifications and experience (25 points), extent of meeting District needs (25 points), past District relationship (5 points), and other relevant factors (5 points). The contract term is one year from board award date with three one-year renewal options, contingent on funding availability, with award expected at the next available Board of Trustees meeting.

The RFP does not indicate specific set-aside designations or restrictions limiting responses to particular organization types or disadvantaged enterprises. No incumbent vendors or current contractors are identified in the available documentation. Vendors must propose a commission rate of at least 25 percent of all food and beverage gross sales, with commissions paid monthly to HISD's Finance Office by the 15th of each month during event-holding months and within five days of month-end; this commission rate remains fixed throughout the contract term and all renewal periods. No specific award value or budget range is provided in the procurement documentation. The District reserves the right to make multiple awards, reject any proposals, terminate for convenience with 30 days' written notice, and disqualify proposers at its sole discretion. All EDGAR certifications and mandatory federal compliance statements apply when federal funds are expended.