RFP 260012 HISD Cafeteria Visual Upgrades, Chairs and Tables (MHS & HHS)

The Harlandale Independent School District is soliciting proposals through RFP 260012 for cafeteria visual upgrades, chairs, and tables at McCollum High School and Harlandale High School in San Antonio, Texas. The procurement seeks qualified vendors to provide graphic design and artwork, cafeteria furniture (chairs and tables), delivery, assembly, installation services, and disposal of existing furniture to create an enhanced dining environment for students. McCollum High School's cafeteria comprises approximately 15,525 square feet with seating for 700-750 students, while Harlandale High School's cafeteria covers approximately 17,550 square feet with comparable capacity. All costs, including delivery, assembly, installation, and furniture disposal, must be included in the proposal price on a freight-prepaid, F.O.B. destination basis with no hidden fees. Vendors must submit proposals via the Bonfire Portal by Thursday, May 28, 2026, at 1:00 PM Central Time, with questions due by Monday, May 18, 2026, at 9:00 AM. A mandatory pre-bid conference and walkthrough is scheduled for Wednesday, May 13, 2026, at 9:00 AM at McCollum High School (500 W Formosa Blvd, San Antonio, TX 78221), immediately followed by Harlandale High School (114 E. Gerald Ave, San Antonio, TX 78214). The project must be completed no later than August 7, 2026, with award anticipated at the next available Board of Trustees meeting following the proposal deadline. Evaluation criteria include price (45 points), quality of goods and services (25 points), extent to which goods or services meet District needs (25 points), and vendor's past relationship with the District or history with other school districts or governmental entities (5 points).

The District prefers SICO brand furniture or equal alternatives and requires comprehensive warranty documentation, including lifetime coverage on materials and workmanship, with specific terms for components such as mechanical struts (lifetime), torsion bar lift assemblies (10 years), pneumatic dampers (10 years), casters (3 years), and table tops (1 year). Vendors must obtain and display the District logo on some, but not all, tables, walls, pillars, and windows. Contractors are required to maintain comprehensive general liability insurance ($1,000,000 per occurrence), professional liability insurance ($1,000,000 per occurrence), and umbrella coverage ($2,000,000). The District is exempt from federal, state, sales, excise, and use taxes. The RFP documents do not specify set-aside designations for disadvantaged enterprises, incumbent vendors, or budget ranges, though the District reserves the right to award multiple contracts to different vendors at its discretion and to terminate contracts for convenience or non-appropriation of funds.