RFP 26. 04 - Walk-Cooler / Freezer Replacement at West Brook High School

The Beaumont Independent School District (BISD) is seeking proposals for a comprehensive walk-in cooler and freezer replacement project at West Brook High School through RFP 26.04. The procurement involves procuring and installing a two-compartment L-shaped walk-in cooler and freezer, complete with a remote refrigeration system and full installation services. Specific deliverables include an American Panel Corporation walk-in unit with magnetic infitting doors, intelligent controllers, LED lighting, and advanced temperature monitoring capabilities, along with a Refrigerated Design Technologies (RDT) refrigeration rack system using R-448a refrigerant. The evaluation process will allocate 100 total points, with 60 points for price, 10 points for project experience, 15 points for goods and service quality, and 10 points for meeting district needs. Key dates include a pre-proposal conference on June 23, 2025, at 2:00 p.m., proposal submissions due by July 28, 2025, at 3:00 p.m., and planned installation during the Christmas Break from December 23, 2025, to January 3, 2026. Vendors must submit three proposal copies, including a completed proposal form, proof of insurability, and Form 1295.

The project will be funded through federal School Nutrition Program funds and requires compliance with various federal and state regulations, including antitrust, equal employment, and domestic preference provisions. While no specific set-aside designations are explicitly mentioned, vendors must demonstrate ability to meet comprehensive technical specifications and installation requirements. The district reserves the right to accept or reject any proposals and may terminate the contract for non-performance. The project includes robust warranty provisions, offering two years of parts and labor warranty and four years of compressor warranty. Although a specific budget range is not disclosed, the comprehensive nature of the project suggests a significant investment in modernizing the school's cafeteria infrastructure. Potential bidders should have extensive experience in commercial kitchen equipment installation, refrigeration systems, and school district project management. The turnkey nature of the project requires vendors to handle complete removal of existing equipment, electrical modifications, installation per manufacturer specifications, functional testing, and staff training.