RFP 26-42/NB tactical body armor

The City of Hampton, Virginia is seeking qualified vendors to supply Level IIIA tactical body armor and related services through Request for Proposals (RFP) 26-42/NB, with a submission deadline of June 16, 2026 at 10:00 AM. The procurement requires concealable carriers with NIJ standard 0101.06 compliant ballistic panels, hard armor plates (10"x12" shooters cut), protective components including throat, collar, yoke, biceps, groin, and trap armor inserts, and MOLLE-compatible vests in OD Green with matching patches and five pouches of bidder's choice for the Hampton Police Division's Special Weapons and Tactics team. The estimated initial purchase is 30 units with no guaranteed minimum quantity, and the contract will feature a one-year initial term with four optional one-year renewal periods at firm fixed pricing. Key requirements include vendor-conducted vest measurements and initial adjustments in Hampton to ensure proper fit, fulfillment of fitting appointments within 10 business days, provision of a minimum of 10 references, a 5-year warranty on body armor and 2-year warranty on carriers, re-fit capability for replaceable panels, and no more than 45-day delivery turnaround. Evaluation criteria include experience (20 points), capability and skills (25 points), quality and services (25 points), costs (25 points), and minority/woman-owned business participation (5 points), with bidders required to submit samples demonstrating special threat and multiple hit capabilities with test results prior to contract award.

The solicitation includes specific set-aside goals for certified Small, Women and Minority-owned (SWaM) businesses, with minority business enterprise (MBE) goals of 3.68% and woman business enterprise (WBE) goals of 3.30%. Proposals must address all RFP requirements, include detailed cost proposals, document past project experience with a minimum of five references, provide capability and qualifications documentation, submit project schedules, and disclose any exceptions or alternatives to RFP terms. Federal compliance requirements apply if funding is federally sourced, including suspension and debarment certifications, anti-lobbying declarations, domestic preference requirements, and Davis-Bacon prevailing wage compliance if applicable. No incumbent vendor or existing infrastructure integration requirements are specified in this solicitation. While an estimated initial purchase of 30 units is referenced, no specific budget range or award value is provided in the RFP documentation.