RFP 26-28 ERATE 2026-2027 Network Equipment Lifecycle Replacement

The Savannah-Chatham County Public School System (SCCPSS) is soliciting formal sealed proposals through Request for Proposals (RFP) #26-28 for ERATE 2026-2027 Network Equipment Lifecycle Replacement. This procurement seeks qualified firms to provide network switches and UPS units to support the E-Rate program for the 2026-2027 fiscal year. Proposals must be submitted electronically through the SCCPSS Bonfire e-Procurement portal at https://sccpss.bonfirehub.com by January 22, 2026, at 11:00 a.m. Eastern Time, with questions and requests for interpretations due by January 12, 2026, at 5:00 p.m. ET. Offerors must demonstrate responsibility through current business licenses, certificates of insurance, evidence of bonding capacity, and compliance with the District's adopted accessibility standards for technology products. All proposals must remain open for acceptance for a minimum of ninety (90) days without changes to terms or pricing. For contracts exceeding $100,000, offerors must provide a bid bond equal to five percent (5%) of the total contract amount, and the successful vendor will be required to provide both Performance and Payment Bonds prior to contract execution. The District reserves the right to request clarifications, extend deadlines, cancel the RFP, or reject any or all proposals, with the Notice of Intent to Award and contract execution dates to be determined.

The RFP documents do not specify set-aside designations, disadvantaged enterprise restrictions, incumbent vendors, or contract budget ranges. No pre-proposal conference is scheduled for this opportunity. Communications with District employees and board members are restricted under the "Cone of Silence" policy, with all vendor discussions and questions directed exclusively through the authorized Purchasing Department channel within the e-Procurement portal. The contract is funded through the E-Rate program, which is a federal initiative providing discounts for telecommunications and internet services, as well as equipment, to schools and libraries. While specific incumbent vendor information and budget figures are not disclosed in the available documentation, interested firms should reference the complete RFP #26-28 documents for additional details regarding specifications, pricing terms, evaluation criteria, and contract renewal options.