RFP-26-27-014 Emission Survey of Distribution Lines, Transmission Lines and Substations to Enable Predictive Maint

The City of Danville, Virginia is requesting proposals for emission survey services on distribution lines, transmission lines, and substations across its municipal electric utility infrastructure under RFP-26-27-014, with sealed proposals due September 24, 2026 at 4:00 p.m. Addendum No. 1 was issued September 22, 2026.

The scope requires radio frequency, acoustic, and/or corona emissions surveys across a service territory spanning approximately 500 square miles, including 18 substations, 1,350 miles of 12.47/7.2 kV distribution lines, 60 miles of 69 kV transmission lines, 5 miles of 138 kV transmission lines, and a 60-mile 69 kV transmission line with approximately 500 H-frame structures from Brosville to the Pinnacles Hydro Plant near Claudville. The contractor must identify and report component failures and support predictive maintenance programs. Comprehensive general liability insurance with minimum combined single limits of $1,000,000 per occurrence and $1,000,000 aggregate on completed operations is required, along with professional liability insurance of $1,000,000 per occurrence.

Evaluation weights are technical approach and understanding of requirements (25%), experience with municipal electric utility systems (20%), ability to inspect remote facilities (15%), reporting and deliverables (10%), key personnel and firm qualifications (10%), price proposal and overall value (15%), and references and past performance (5%). Award will be made to the lowest responsible and responsive vendor with consideration given to completion time.

Proposals are binding for 90 days following opening. The contract completion timeline and term are TBD. The pre-proposal conference was held August 25, 2026; questions were due September 15, 2026. Proposals may be submitted electronically through eVA or in paper format to the City of Danville Purchasing Department, 427 Patton Street, Room 304, Danville, Virginia 24541. No contract value, incumbent contractor, or specific bond requirements are stated.