RFP 26-07B Learning Management System

Coastal Plains High School in Brunswick, Georgia, is issuing RFP #26-07B seeking sealed proposals for a full-service Curricular Software Platform and Learning Management System (LMS) implementation. The procurement requires a comprehensive solution encompassing student information system integration, third-party application connectivity, content management, communication and collaboration tools, administrative functions, parent account access, assessment and feedback capabilities, mobile applications, curriculum mapping, technical infrastructure, and ongoing technical support. Qualified vendors must submit itemized cost proposals clearly identifying all expenses as either one-time or annual recurring costs and must be received by 3:00 p.m. EST on April 2, 2026, submitted in a sealed opaque envelope or via password-protected digital file to Amy Bradley, Director of Technology. The evaluation process allocates 40 points for technical merit (with 25 points for qualifications and experience and 15 points for interview performance) and 60 points for cost, with contract award based on the highest-scoring responsive and responsible proposal. The initial contract term runs from July 1, 2026, through June 30, 2027, with options for renewal for up to four additional one-year terms by mutual written agreement. Proposers must provide evidence of a valid Georgia Occupational Tax Certificate or Certificate of Authority, a notarized GSIC compliance affidavit, proof of suspension and debarment clearance, business litigation disclosures, key employee information, and references from similar projects completed within the last three years, along with proof of workers' compensation and comprehensive general liability insurance with minimum limits of $1,000,000 per occurrence naming Coastal Plains High School as an additional insured.

The RFP does not identify specific set-aside designations or restrictions on organizational types eligible to respond, though all vendors must demonstrate compliance with Georgia-specific requirements including valid tax certification and suspension and debarment clearance. No incumbent vendors or current contractors are identified in the procurement documents, nor is specific information provided regarding existing technology infrastructure requiring integration beyond the general requirement for student information system integration and third-party application connectivity. The specific contract value or budget range is not disclosed in the available RFP materials; however, the comprehensive nature of the full-service LMS implementation with integration requirements and multi-year term structure suggests a significant financial commitment. Award decisions remain contingent on Coastal Plains High School Governance Board of Education authorization, and all proposals are subject to the Georgia Open Records Act provisions.