RFP 26-07 Learning Management System

Coastal Plains High School in Brunswick, Georgia, is issuing RFP #26-07 to procure a comprehensive Curricular Software Platform/Learning Management System (LMS) under a full-service contract. The procurement seeks qualified vendors to deliver an LMS with extensive functionality including student information system integration, third-party application compatibility, advanced content management capabilities, communication and collaboration tools, comprehensive assessment and grading features, parent account access, mobile applications, and curriculum mapping functionality. The initial contract term runs from July 1, 2026, through June 30, 2027, with options for renewal for up to four additional one-year terms by mutual written agreement. Sealed proposals must be submitted to Amy Bradley, Director of Technology, by 3:00 p.m. on December 3, 2025, with no public opening of proposals occurring. Proposals will be evaluated on technical merit (40 points) assessing proposer qualifications and demonstrated experience, potential interview points (15 points), and cost (60 points), with the school district reserving the right to award to the lowest responsible cost proposal meeting all specifications or to select based on evaluation criteria considering price, quality, and contractual factors.

Respondents must provide current Georgia Occupational Tax Certificates or Certificates of Authority, notarized GSIC Affidavits for Contractors verifying federal work authorization program participation, references from public school systems completed within three years, and non-executable copies of proposed contracts. Insurance requirements mandate workers' compensation coverage at statutory limits, comprehensive general liability of $1,000,000 per person and occurrence, and $1,000,000 umbrella excess liability, with Coastal Plains High School named as additional insured. The school district will verify the suspension and debarment status of respondents through the SAM website and reserves the right to reject any or all proposals. All relevant costs and fees, clearly identified as either one-time or annual recurring expenses, must be included in itemized cost proposals. No specific set-aside designations or incumbent vendors are identified in the procurement documents, and no specific budget range or award value is disclosed in the RFP summary.