RFP 26_07 Curricular Software Platform_LMS.pdf

Page 1 of 16 RFP #26-07 For: Curricular Software

Platform/Learning Management

System

REQUEST FOR SEALED PROPOSAL

Request for Proposal # 26-07

For the Project: Curricular Software Platform/Learning Management System (LMS)

Implementation Date: July 1, 2026

RFP Administrator:

Amy Bradley, Director of Technology

Coastal Plains High School

1111 Glynco Parkway, Suite 500

Brunswick, Georgia 31525

Telephone: 912-267-9700, extension134

E-Mail: amy.bradley@cpehs.org

Sealed proposals are to be submitted to: Amy Bradley, Director of Technology, Coastal Plains High

School, 1111 Glynco Parkway, Suite 500, Brunswick, Georgia, 31525. Submit proposal in a sealed, opaque envelope addressed to the RFP Administrator noted above. Envelopes to be plainly marked with the RFP# and title.

Proposals are due at the time and date specified. Proposals will not be accepted after the date and time above. There will be no public opening of proposals. Proposals submitted via facsimile or otherwise not sealed will be rejected. Proposals received after the date and/or time noted above will not be opened.

The Coastal Plains High School Governance Board reserves the right to reject any or all proposals and to accept other than the low proposal when the interest of the school system can be better served. The

Board reserves the right to waive any informalities in, or reject, any or all proposals or any part of a proposal. In the event of equal proposals, preference will be given to the local Proposer.

Deadline to receive proposals: 3:00 p.m. legally prevailing time on December 3, 2025.

mailto:amy.bradley@cpehs.org

Page 2 of 16 RFP #26-07 For: Curricular Software

A. GENERAL INFORMATION REGARDING PROPOSAL

A.1 RFP Amendments

The Coastal Plains High School is not responsible for any errors or omissions that may occur when bid information is copied from the Georgia Procurement Registry or The Brunswick News by bid posting subscriber websites.

The Coastal Plains High School reserves the right to amend the Request For Proposal prior to the deadline of proposal submission. RFP amendments will be issued as written Addendum.

A.1.1 Addendum will be posted on the Coastal Plains High School website.

A.1.2 The Acknowledgement of Addenda form is to be returned with proposal. See Attachment “A”

A.2 Withdrawing a Proposal

Prior to the proposal due date, a submitted proposal may be withdrawn by the Proposer by submitting a written request emailed to the Coastal Plains High School RFP Administrator named above. All such requests must be signed by a person authorized to sign for the Proposer.

A.2.1 Re-Submitting a Response

Should a Proposer withdraw its proposal prior to the RFP close date with the intention to re-submit, please note the following:

• The Proposer’s original response must first be withdrawn in accordance with the guidelines noted above

• Each Proposer is solely responsible for re-submitting its response prior to the RFP closing date and time

• Costs for returning unopened, withdrawn proposals shall be borne by the Proposer

A.3 Cost For Developing Proposal

The cost for developing the proposal is the sole responsibility of the Proposer. Coastal Plains High

School will not provide reimbursement for such costs.

A.4 Questions and Restricting Communications With Staff

A.5.1 All questions concerning this RFP must be submitted in writing via email to the RFP Administrator noted above. No questions other than written will be accepted. No response other than written will be binding upon the Coastal Plains High School.

A.5 Cancellation of RFP

The Coastal Plains High School reserves the right to cancel this RFP at any time and will not be liable for any cost/losses incurred by the Proposers throughout this process.

A.6 Georgia Security & Immigration Compliance (GSIC) Act

O.C.G.A. § 13-10-91 (b)(1): A public employer shall not enter into a contract for the physical performance of services * unless the contractor registers and participates in a federal work authorization program. Before a bid for any such service is considered by a public employer, the bid shall include a signed, notarized affidavit from the contractor.

*By definition: “Physical performance of services means any performance of labor or services for a public employer using a bidding process or by contract wherein the labor or services exceed $2499.99.”

Proposals that involve the defined “physical performance of services” must include a notarized copy of the Contractor Affidavit and Agreement form under O.C.G.A. § 13-10-91(b)(1). See

Attachment “B.”

Page 3 of 16 RFP #26-07 For: Curricular Software

The Georgia Attorney General’s website posts a list of the states that verify immigration status prior to the issuance of a driver’s license or identification card and that only issue licenses or identification cards to persons lawfully present in the United States.

A.7 Business License or Certificate of Authority

In accordance with O.C.G.A. §48-13-7 and §14-3-1501, a valid Georgia Occupational Tax Certificate or

Certificate of Authority is required before any work begins under this contract and shall be maintained throughout the term of this project. Proposer shall submit with their proposal a copy of their company's business license for the State of Georgia or a Certificate of Authority to transact business in the State of Georgia. Certificates of Authority are issued by the Georgia Secretary of State’s office, 404-656-2817. Failure to submit this information may result in the Proposer being declared non-responsive.

A.8 Compliance with Laws

All work being done under this RFP shall comply with all existing State, Federal and local laws and regulations of the various departments or agencies of the State of Georgia. The Proposer shall protect and indemnify the Coastal Plains High School, its officers, employees and agents against any claim or liability arising from or based upon violation of any such law, ordinance, regulation, order, or decree, whether by himself or his employees or any Subcontractor.

B. PROPOSAL OBJECTIVE AND SCOPE OF WORK

B.1 Objective

The objective of the RFP is to select a Proposer who will provide the services outlined in this RFP to the

Coastal Plains High School. All qualified Proposers are invited to participate by submitting responses, as further defined below. After evaluating all Proposer responses received prior to the closing date and time of this RFP, Coastal Plains High School will determine whether or not to conduct negotiations with responsive and responsible Proposers. After a careful evaluation of responses, an award recommendation will be presented to the Board of Education.

B.2 Scope of Work

See Section C.2 SPECIFICATIONS

C. CONTRACT TIME PERIOD and SPECIFICATIONS

C.1 Contract Time Period

a) Initial Term - The initial term of this contract, which results from the award of this RFP, shall commence on

July 1, 2026, and terminate on June 30, 2027.

b) Renewal Option - This contract may be renewed for up to (4) four one year terms at the same terms and conditions by mutual agreement of both parties in written form.

C.2 Specifications

Any deviation from the specifications must be clearly identified in a letter accompanying the RFP. Coastal

Plains High School shall determine in its sole discretion whether substitutions or modifications of the requested specifications are comparable to those contained within the Request for Proposal. If Coastal Plains High

School determines that the modifications or deviations from the specifications are not in compliance, the offer may be rejected.

INTEGRATION WITH STUDENT INFORMATION SYSTEM

Vendor must have API based integration with SIS for rostering and course creation.

Page 4 of 16 RFP #26-07 For: Curricular Software

API Integration must provide grade transfer from LMS to SIS

INTEGRATION WITH 3RD PARTY APPS

Ability to integrate with Google

Ability to integrate with other systems according to IMG Global and industry standards, such as One

Roster

Ability to integrate with virtual meeting platforms such as Zoom and Google Meet

Ability to integrate apps from other platforms, such as Progress Learning and IXL

CONTENT MANAGEMENT

Allows course creators to share content across an institution using the LMS, without leaving the LMS.

Offers an option for a storage repository in which course creators have the ability to share and receive content already created from other users based on permission-controlled, shared content repositories (in the platform).

Must be able to tag content based on grade level, subject, district and state standards, and resource type.

Ability to resync and publish content at any time

Ability to import and export courses and content

Ability to import content from Google Classroom

Offer unlimited storage to the user

Ability to have integration with Google for assignments to simulate a workflow similar to Google

Classroom. Must allow the teacher to see both items in progress as well as those that are submitted, along with continuous feedback.

Ability to have shared repositories of content to share with individuals or groups

The system should be able to incorporate Georgia state standards into courses.

Georgia state standards should be trackable and reportable as related to assignments and learning objects.

Ability to align individual test question items to learning outcomes/standards.

Folder scaffolding to support existing teacher classroom management/ lesson planning methods.

Ability to set self-paced course conditions such that students must complete a task or receive a specific score before moving forward in the course.

Allows instructors to individually assign work to a group or to specific students in a class. A separate class should not be needed in order to deliver content to a specific user group. Within each class, student grouping should be available to allow differentiation to take place without requiring students to enroll in a separate class.

Ability for a teacher to see the amount of work a student has across a student’s entire schedule of classes for workload planning.

In-line discussion grading with rubrics and comments.

Ability to view the course as any student in the course (or as their parent).

Built-in read-aloud capability

Built-in language translation for EL learners.

Built-in closed caption capability

Ability to customize a student’s course based on the student’s IEP accommodations, including but not limited to reduced answer choices, time modifications, pass rate adjustments, grade weight adjustments, etc.

Page 5 of 16 RFP #26-07 For: Curricular Software

COMMUNICATION, COLLABORATION, AND COMMUNITY

Ability to create threaded discussions, which can be moderated by the instructor to include pre-approving posts.

Discussions can be graded.

Ability to require a discussion post before a student can see replies.

Provide areas for students to work collaboratively on coursework

Provide an area for users to share information about upcoming community events and other academic information. Users should be able to share with a course, a group, the building, or the whole school.

Provide the ability to communicate with other users of the system and collaborate on materials and lessons.

Must have an aggregated activity feed that aggregates updates and announcements across all courses, groups, school buildings, and the entire district so that the district can use the LMS for both learning and district communication.

Students should be able to see all active assignments in a dashboard and not be required to drill down by class to see all active homework/project assignments.

Must have the ability to create groups that are specifically not tied to any course. For instance, to create a group that can be used to disseminate information to parents in the district.

Must be able to create groups for parents, school activities, etc.

Must be able to control group privacy settings so that a group can be completely public (open to anyone without a login), completely private, invite-only, or by request.

Built-in faculty community must provide an area to ask questions and solicit answers, feedback, and ideas.

Information must be aggregated and displayed within the logged in user's homepage.

Customizable notifications of activities in course, e.g., email, text, in-app etc.

Calendar with links that auto-populate to assignments and activity due dates.

ADMINISTRATION

Ability to manually create courses and add users.

Have the ability to dedicate a specific user role, such as an advisor. This role would not be of a teacher or student. The advisor can identify individual student’s total learner profile. Advisor access should be configurable, permission based.

Ability to connect with educators outside of the current school and district to collaborate and share resources.

Teacher and student usage analytics tracking, including time spent in specific courses per user.

Teachers can be enrolled as students in courses for professional learning purposes

Teachers can impersonate students (a generic student view and as a specific student)

Admins can impersonate all users

Ability to customize roles of users such as paraprofessionals, academic coaches, and teachers, etc.

The LMS must have the ability to provide instance-wide reporting for all users involved.

Page 6 of 16 RFP #26-07 For: Curricular Software

This includes providing a report for login date, time, and length for every user, including students and teachers.

This includes the ability for administrators to see assessment, assignment, and other scores for every course in the institution.

This includes an internal messaging system that logs all communication

PARENT ACCOUNTS

The LMS must provide districts with parental accounts allowing parents to view the contents of the course, check grades, and see messages from teachers.

Provides a dedicated parent interface that allows the ability to link to multiple children and provide an aggregated summary view of all children, which is then also filterable to zoom in on any particular child.

Parent digest option so parents can receive information on student work, absences, and missing assignments.

Provides an SMS option to communicate with parents

Parent analytics available

ASSESSMENT AND FEEDBACK

Must have a gradebook for each course.

In addition to the ability to weight categories, terms/grading periods must have the option of being weighted. Ability to create a tiered, hierarchical grading structure such that terms/grading periods can be defined, each with its own weight that is a rollup of the corresponding terms/sub-‐grading periods. An overall course grade must be able to be applied.

Gradebook Filtering/Section Management:

- By Student Groups

- By Grading Category

- By Grading Terms and Marking Periods

- By Section (Teach Multiple Sections from one Course)

Standards-Based Gradebook to track student performance on Learning Objectives.

Mastery/progress reporting by standard/outcome and assessment.

Ability to align the assignment to multiple standards. (Specifically, Georgia Standards)

Ability to align assessment and individual questions to standards.

Ability for instructors to provide differentiated instruction directly from a standards-based gradebook based on student performance.

Ability to create assessments using technology-enhanced item types.

Ability for both teachers and students to include audio, video, images and other media in assessment items.

Support for item banks.

Support automatic grading of objective quizzes, automatically reveal results to students, and add scores to the gradebook.

Ability to associate rubrics with assignments.

Ability to share rubrics

Ability to grade discussions using rubrics.

Page 7 of 16 RFP #26-07 For: Curricular Software

Ability for instructors to grade student submissions through the LMS, including providing feedback via text, audio, and video

Ability for the instructor to have direct communication with a student on the assignment in a logical, cohesive manner.

Ability for teachers and students to annotate directly on documents, assignments, etc. to include PDFs

Provide both formative and summative assessments to students with common test features such as time limits, randomized question sequence, question grouping, randomized answers, and score reports (item analysis, class, and individual reports)

Ability to check for plagiarism and AI assistance at no additional charge for the length of the contract.

Provides progress monitoring data in pdf, excel, csv, doc downloadable files.

MOBILE ACCESS

Available app for parents, teachers, and students

- Mobile Assignment Workflows

- Mobile Grading Workflows

Device Agnostic, Cross Platform tools for grading, annotating, audio and video recording:

- Both web and mobile, visible from either

Will define specific tools or features that cannot be accessed through mobile devices.

CURRICULUM MAPS

Provide a way for the curriculum to be built with customizable templates and stored in a common location for users to access

Allows for any changes to the curriculum maps to be easily seen by collaborators or viewers and linked access to those changes.

Quick access to maps that are being leveraged on an ongoing basis

Maps can be searched by keyword or by tag

Creation of maps must be a simple process, similar to that of Google, and not require extensive amounts of training

Each map can have multiple units, and each unit can have multiple fields

Overall maps and various components can be tied to national, state or district standards for analysis

Pacing calendars need to be integrated into the overall map

Various activity needs to be logged to see changes to the map over time

Helpful insights into how teachers in the district are referencing and using the curriculum need to be reported

Each map must be able to be printed

Each map must be able to be viewed by the parents in the community

Editing of the map must be possible over time without affecting "published" versions

Horizontal/Vertical alignment of maps across grade levels or subject areas needs to be possible within the solution

Page 8 of 16 RFP #26-07 For: Curricular Software

TECHNICAL SPECIFICATIONS

Admins need an efficient way to review course content as well as ability to provide meaningful feedback

Accessible on personal computers, tablets, phones and other devices as well as commonly used browsers

(Microsoft Edge, Google Chrome, Firefox)

Adhere to accessibility guidelines and provide an option for alternate views to ensure accessibility

Adhere to industry standards for security and data privacy and make available the latest SOC 2 report when requested

Provides contact information for the Cloud-based hosting provider.

Ability to support all users during peak traffic times

Capable of Multi-factor Authentication (MFA)

Capable of using federated authentication via SAML

Cloud hosting providers should have multiple ingress/egress internet circuits, capable of providing adequate bandwidth should up to half of the ISPs capacity be unusable

Utilizes up to date application security and encryption measures

All data is hosted in the United States in redundant data centers

All data transmitted through the system must be secure

CLIENT-SIDE ISSUES

States and defines if the local computer is required to download or install any local client.

If browser-based, it states and defines whether it requires a plug-in or browser extension. If so, it states what browsers and versions are compatible.

States if any info will be cached on the local computer.

States if a particular client OS is required.

For mobile devices, it states how often the app is updated (historically speaking), necessitating an upgrade on the client device. States if a mandatory upgrade would potentially prevent anyone from accessing the application until the app was updated.

States the minimum access level on the client computer that is required to run the software.

SUPPORT

Provide technical assistance through the support desk, email and/or phone at no additional charge for the length of the contract.

Provide all necessary training for staff at no additional charge for the length of the contract. Training will include, but not limited to:

- product implementation (in person or virtual)

- data/reporting (in person or virtual)

- best practices (in person or virtual)

Vendor shall assign a liaison (product support specialist) to the Coastal Plains Technology and Curriculum team to assist with any questions, including technical and application system administration at no additional charge for the length of the contract.

D. See Cost Proposal Form. All relevant, applicable costs and fees are to be included in the Cost Proposal.

Costs should also be identified in the proposal as “one-time (non-recurring)” or “annual (recurring)” in the event a renewal option is exercised. Proposer(s) shall submit their itemized cost responses as an attachment to the completed, signed Cost Proposal Form provided herein. Proposer(s) shall not deviate from the structure established above for the Cost Proposal Form with itemized attachment.

Submission of incomplete Cost Proposal Forms with itemized attachment or Cost Proposal Forms

Page 9 of 16 RFP #26-07 For: Curricular Software with itemized attachment that deviate from the clearly established structure may result in the rejection of a proposal as non-responsive.

E. PROPOSAL SUBMISSION GUIDELINES

Upon opening of the proposals, all proposals received will be reviewed to ensure that all required forms and information have been submitted by the Proposer and in the order stated in section E below.

All proposal packages must include the following applicable items and attachments in the order specified below:

a. Company Profile (see E.2)

b. Acknowledgement of Addenda (see A.1.2, Attachment “A”)

c. GSIC Affidavit for Contractor (see A.6, Attachment “B”)

d. Georgia Business License/Occupational Tax Certificate or Certificate of Authority (See A.7)

e. Business Litigation information (see E.3)

f. Information on Key Employees for this project (see E.4)

g. A non-executable, reviewable copy of the contract being proposed (see H.1)

h. Cost Proposal Form with itemized attachment (form enclosed)

i. Proposer’s References (form enclosed)

E.1 Number of Copies (2)

Submit 1 original and 1copy of proposal in a sealed opaque envelope. Proposals must be submitted on 8

1/2” x 11” letter size white bond paper, single-sided, typed, stapled/fastened in the upper left-hand corner.

Fancy bindings, report covers, colored displays and promotional material are not desired unless specifically requested.

E.1.1 Submit proposal in a sealed, opaque envelope addressed to the RFP Administrator noted above.

Envelopes to be plainly marked with the RFP# and title.

E.2 Company Profile

The Proposer will include with proposal, the legal form of its business organization, that state in which incorporated (if a corporation), the types of business ventures in which the organization is involved and the office location that will be the point of contact for the project described in this RFP.

E.3 Business Litigation (answer required)

The Proposer will disclose any involvement by the organization or any officer or principal in any business litigation within the last five (5) years which may have a material impact or effect on the products and services requested in this RFP. The disclosure is to be submitted with proposal and will include an explanation as well as the current status and/or disposition of such litigation.

I have disclosed all business litigation information: Yes No N/A

E.4 Key Employees

Include with proposal, pertinent data for key employees that will be assigned to this project such as name, position, role/responsibility and Resume’ of background/experience qualifying him/her for the position.

F. EVALUATION:

F.1 Suspension and Debarment

Coastal Plains High School will check the SAM website at http://www.sam.gov to determine if a bidder/Proposer is listed.

F.2 In most instances where possible, all contracts and open market orders will be awarded to the lowest responsible Cost Proposal meeting all proposal requirements and specifications. Coastal Plains High

School reserves the right to evaluate all responsive proposals based on low cost proposal, then stated evaluation criteria. In scoring against the stated criteria, Coastal Plains High School may consider such factors as accepted industry standards and a comparative evaluation of all other qualified RFP responses http://www.sam.gov/

Page 10 of 16 RFP #26-07 For: Curricular Software in terms of differing price, quality, and contractual factors.

F.2.1 Evaluation Committee

The Evaluation Committee will evaluate the quality and completeness of each submittal as it addresses each requirement of the RFP. Submittals will be evaluated in categories as follows:

TECHNICAL MERIT (40 points)

• Qualifications and the demonstrated ability of Proposer’s experience. (25 points)

• The Evaluation Committee, after reviewing all qualifications and experiences of Proposers, may decide to create a “short-list” of Proposers considered to be “reasonably susceptible for award” and may conduct interviews for positions/contracts. It will be the sole discretion of the Evaluation

Committee to decide if interviews will be required.

• Interview points may be added to scores obtained for qualifications and past experiences. (15 points).

COST (60 points)

Negotiations may then be conducted with any of the Proposers short-listed. Price shall be considered but need not be the sole determining factor. After negotiations have been conducted with Proposers short-listed, Coastal Plains High School shall select the Proposer, which, in its opinion, demonstrates the best qualifications, experience, and interview.

F.2.2 Ranking

Upon completion of the evaluation process by the Evaluation Committee, the proposals will be ranked in descending Points Total order, High to Low. The proposal receiving the highest points total will be recommended to the Superintendent for award. If approved, the Superintendent will bring the award recommendation to the Governance Board of Education.

G. AWARD

Awards will be submitted for approval by the Governance Board of Education on the first practical BOE meeting date after the RFP deadline. Coastal Plains High School reserves the right to accept other than the lowest cost proposal, or the highest points total ranked proposal when the interest of Coastal Plains

High School can be better served. Where time is of the essence, the best delivery date offered will be taken under consideration in awarding proposals.

G.1 Low Dollar Bid Award

In most instances where possible, all contracts and open market orders will be awarded to the lowest responsible Cost Proposal meeting all proposal requirements and specifications. The Board reserves the right to waive any informalities in, or reject, any or all proposals or any part of a proposal.

G.2 Split/Multiple Awards

Coastal Plains High School reserves the right to make multiple awards or to award a contract by individual line items/services or alternatives, by group of line items/services or alternatives, or to make an aggregate award, whichever is deemed most advantageous to Coastal Plains High School. If Coastal Plains High

School determines that an aggregate award to one Offeror is not in Coastal Plains High School’s best interest, “all or none” offers shall be rejected.

H. CONTRACTS:

H.1 Funding Approval and Availability

The fiscal year for Coastal Plains High School begins July 1 and ends June 30. This solicitation and any resulting contract(s) may contain renewal and extension options that are subject to approval and funding of the Coastal Plains High School Governance Board of Education which shall terminate absolutely without further obligation on the part of the Coastal Plains High School Governance Board of Education at the end of the fiscal year following the date of solicitation and at each June 30 renewal anniversary date thereafter unless the successful vendor is notified otherwise and agrees in writing to the exercise of

Page 11 of 16 RFP #26-07 For: Curricular Software renewal and extension options. No purchase will be made if funding is not approved by the Coastal Plains

High School Governance Board of Education. O.C.G.A. 20-2-506 shall apply to all multi-year lease, purchase, or lease purchase contracts.

Copy of Contract Form

Proposals shall include a non-executable, reviewable copy of the contract being proposed including the vendor’s implementation responsibilities, Coastal Plains High School’s implementation responsibilities and the vendor’s support responsibilities after implementation.

The applicable terms and provisions of any contract shall bind the vendor. Nothing contained herein shall create any contractual relationship between any sub-vendor/sub-contractor and Coastal Plains High

School. The primary vendor will be responsible for the supervision and conduct of any sub-vendors and/or sub-contractors assigned to this project. The contract shall bind the vendor to furnish and deliver goods and/or services at the prices, and in accordance with, the conditions of this RFP except as otherwise designated.

H.2 Non-Performance

Non-performance of contract terms will give sufficient cause for Coastal Plains High School to cancel the contract. Non-performance shall be construed to include, but is not limited to, failure of the vendor to deliver in the time specified or in the manner required.

H.3 Default

In case of default of the supplier, Coastal Plains High School reserves the right to procure the articles or service from other sources.

J. GENERAL CONDITIONS:

J.1 Coastal Plains High School promotes equal opportunity for all persons, without regard to race, color, religion, sex, handicap, or national origin with vendors and/or contractors doing business with the Board.

J.2 Payment shall be made by Coastal Plains High School to Vendor for services that are actually performed, and, if applicable, products actually delivered in accordance with the specifications of the Request for

Proposal and receipt of an invoice. Payments will not be made in advance by Coastal Plains High School for work/services not yet completed. Partial payments may be made in proportion to work/services completed at time of invoicing by Vendor. For example, a payment for 30% of the contracted cost may be made when 30% or more of the work/service for the total project is complete. Exercise of partial payments must be negotiated and mutually agreed to in written form by both parties prior to execution of a contract. Otherwise, full payment will be made by Coastal Plains High School upon total completion of the contracted project including all related work/services for completion.

J.3 Visitors, including Contractor’s employees and subcontractors, are prohibited from smoking on Coastal

Plains High School property.

K. INSURANCE REQUIREMENTS:

K.1 If selected and prior to any work being done, the Proposer/Contractor shall indemnify and hold harmless Coastal Plains High School, its employees and agents against any and all claims, damages, losses, and expenses, including but not limited to attorney’s fees arising out of or resulting from the performance of the Work, provided that any such claim, damage, loss or expense (1) is attributable to bodily injury, sickness, disease or death, or to injury or destruction of tangible property (other than the work itself) including the loss of use resulting therefrom and (2) is caused in whole or in part by any negligent act or omission of the Contractor, and Subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless of whether or not it is caused in part by a party indemnified hereunder. Such obligation on indemnity which would otherwise exist as to any party or person described in this paragraph. In any and all claims against Coastal Plains

High School or any of its agents or employees by an employee of the Proposer/Contractor, any

Page 12 of 16 RFP #26-07 For: Curricular Software

Subcontractor, anyone directly or indirectly employed by any of them may be liable, the indemnification obligation under this paragraph shall not be limited in any way by a limitation of the amount or type or damages, compensation or benefits payable under worker’s or workman’s compensation acts, disability benefits acts, or other employee benefits acts.

K.2 Prior to the commencement of any work under this Contract, the Contractor shall provide the Coastal

Plains High School Chief Financial Officer with a copy of a current Certificate of Insurance insuring the

Proposer/Contractor, its agents, and employees against claims arising from the work being performed in conjunction with this contract. This aforementioned insurance policy shall insure the

Proposer/Contractor, its agents, and employees to the minimum limits of amount as follows:

1. Workers Compensation:

a. State: Statutory

b. Employers Liability: $500,000

2. Comprehensive General Liability:

a. Bodily Injury:

$1,000,000 per Person $1,000,000 per Occurrence

b. Property Damage:

$1,000,000 per Person

$1,000,000 per Occurrence

3. Personal Injury with Employment Exclusion deleted: $500,000 annual aggregate

4. Products and Completed Operations: Same limits as Comprehensive General Liability maintained for one year after substantial completion.

5. Contractual Liability: $500,000

6. Comprehensive Automobile Liability:

Bodily Injury and Property Damage

$1,000,000 per Person

$1,000,000 per Occurrence

7. Umbrella Excess Liability: $1,000,000

K.3 Further, all such insurance shall name Coastal Plains High School as additional named insured. In the event the Proposer/Contractor has a blanket policy to cover more than the scope of this contract, Proposer/Contractor must then furnish Owner an endorsement to this blanket policy which specifies that

Coastal Plains High School shall be an Additional Named Insured for the work to be performed under this contract.

L. ACCESS TO PRICING INFORMATION:

L.1 Open Records:

Proposers are cautioned that any documentation submitted with or in support of a proposal will become subject to public inspection under the Georgia Open Records Act. Labeling such information as

“Confidential,” “Proprietary,” or in any other manner may not protect this material from public inspection upon request. By submitting a proposal in response to this Request For Proposal, the Proposer agrees that it will not request, and will not authorize anyone on its behalf to request any other Proposer's response to this Request For Proposal until such time as Coastal Plains High School has selected the successful

Proposer. Likewise, Proposer will not utilize any information contained in any other Proposer's response to this Request for Proposal regardless of how that information is obtained, in formulating any response to this Request for Proposal. Violation of these assurances is grounds for rejection of the Proposer's response.

L.2 The proposal tabulation shall not be construed as “notice of award,” it merely is a record of the proposal prices that were submitted. In most instances, all contracts and open market orders will be awarded to the lowest responsible proposal meeting all specifications, however, the Board reserves the right to reject any or all proposals and to accept other than the low proposal when the interest of the school system can be better served.

L.3 Notice of Award will be provided to all that submitted a cost proposal.

Page 13 of 16 RFP #26-07 For: Curricular Software

COST PROPOSAL FORM - RFP #26-07

Company Name:

By

Title

Address:

Phone Fax

Email address

Having carefully examined the Request for Proposal documents provided and held to actual or implied knowledge of the premises and conditions affecting the work, the undersigned proposes to furnish all service, labor and materials called for by them. No proposal may be withdrawn for a period of 120 days after time set for opening of proposals has been called on the date of opening.

Base Bid:

2026-2027 Academic Year $

Signature of Proposer (use blue ink)

Page 14 of 16 RFP #26-07 For: Curricular Software

PROPOSER’S REFERENCES

List 3 references for the most closely related projects (preferably for other public school systems) completed in the last 3 years

I. Company

Address

City/State/Zip

Contact Person

Telephone Fax

Description of type work that was done

II. Company

III. Company

Page 15 of 16 RFP #26-07 For: Curricular Software

ATTACHMENT “A”

Acknowledgement of Addenda

The Offeror has examined and carefully studied the Specifications and the following

Addenda, receipt of all of which is hereby acknowledged:

Addendum No. dated Acknowledgement

Initial

Offerors must acknowledge any issued addenda. Proposals which fail to acknowledge the

Offeror’s receipt of any addendum will result in the rejection of the proposal if the addendum contained information which substantively changes the RFP requirements.

Page 16 of 16 RFP #26-07 For: Curricular Software

ATTACHMENT “B”

COASTAL PLAINS HIGH SCHOOL

Ricky Rentz, Superintendent 1111 Glynco Parkway Suite 500

Brunswick, GA 31525 912-267-9700

CONTRACTOR AFFIDAVIT AND AGREEMENT

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. 13-10-91, and attests under oath that:

(1) the individual, firm, or corporation (“Contractor”) which is contracting with Coastal Plains High School has registered with, is authorized to use, uses, and will continue throughout the contract term to use and participate in, a federal work authorization program [any of the electronic verification of work authorization programs operated by the United States Department of

Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland

Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99603], in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91, as amended. As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is the “EEV/Basic Pilot Program” operated by the U. S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

(2) Contractor’s correct user identification number and date of authorization is set forth herein below.

(3) Contractor agrees that the Contractor will not employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract with Coastal Plains High School, unless at the time of the contract said subcontractor:

(a) is registered with and participates in the federal work authorization program;

(b) provides Contractor with a duly executed, notarized affidavit with the same affirmations, agreements, and information as contained herein and in such form as required under applicable law; and

(c) agrees to provide Contractor with notice of receipt and a copy of every subcontractor Affidavit or other applicable verification procured by subcontractor at the time of contract with the subcontractor(s) within five (5) business days after receiving the said Affidavit or verification.

Contractor agrees to maintain records of such compliance and to provide notice of receipt and a copy of each such subcontractor

Affidavit or other permissible verification to Coastal Plains High School at the time the subcontractor(s) is retained to perform such service or within five (5) days after receiving the said Affidavit or verification, whichever first occurs.

(4) Contractor further agrees to and shall provide Coastal Plains High School with copies of all other affidavits or other applicable verification received by Contractor (i.e.: subcontractor affidavits and all other lower tiered affidavits) within five (5) days of receipt.

EEV/Basic Pilot Program User Identification Number Date of Authorization

If an applicable Federal work authorization program as described above is used, other than the EEV/Basic Pilot Program, please identify the program.

Company Name / Contractor Name

BY: Signature of Authorized Officer or Agent Date

Printed Name and Title of Authorized Officer or Agent of Contractor

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE_________DAY OF , 20

Notary Public My Commission Expires