RFP 26-031 Virtual Mental Health Services

Bibb County Public Schools (BCSD) in central Georgia, serving approximately 20,000 students, issued RFP 26-031 seeking a qualified vendor to provide telehealth mental health services to students in grades 6-12. The procurement requires delivery of synchronous, real-time video clinical sessions conducted by licensed mental health professionals, with services designed to reduce barriers including provider shortages, transportation conflicts, and scheduling issues through home-based access with school-based sessions provided when necessary. Required deliverables and service components include intake assessments, individualized treatment planning, evidence-based clinical sessions, crisis stabilization in partnership with district staff, risk assessment and safety planning, and appropriate referrals to higher levels of care. The evaluation will be conducted across six criteria: program approach (25 points), student experience and engagement (15 points), data reporting and compliance (20 points), vendor qualifications and capacity (20 points), billing structure and cost (15 points), and references and past performance (5 points). A pre-bid meeting is scheduled for March 3, 2026, at 9:00 AM EST via Microsoft Teams; written questions are due March 6, 2026, at 8:00 AM EST; and proposals must be submitted through the BONFIRE portal by March 17, 2026, at 8:00 AM EST. The contract is effective March 15 through December 31, 2026, with an anticipated one-year term and potential four-year renewal options contingent upon performance approval and procurement director authorization.

Vendors must be identified as GaDOE-suggested telehealth providers from the 2025 RFI process and employ Georgia-licensed mental health professionals (LPCs, LMFTs, or LCSWs) with demonstrated experience in school-partnered virtual services for grades 6-12; all staff must pass comprehensive background checks including fingerprinting and child abuse clearances. Payment will be structured as flat-rate per-session pricing for actual services delivered with no guaranteed minimum, and hybrid billing through Medicaid or private insurance is permitted with proper consent and documentation. Vendors must provide monthly service utilization reports, outcome data using specified measurement tools, incident reports as needed, and grant-required data in BCSD-approved formats. No specific award value or budget range was disclosed in the procurement documents. While no incumbent vendor was identified, the requirement to be a GaDOE-suggested telehealth vendor from the 2025 RFI process effectively restricts participation to pre-qualified organizations, creating a structured vendor pool for this specialized education and mental health service delivery.