RFP 26-03 Promotional Items

San Jacinto Community College District (SJCCD) has issued Request for Proposals (RFP) #26-03 for Promotional Items, seeking qualified vendors to provide comprehensive promotional product services. The procurement encompasses screen printed apparel, embroidered apparel/items, awards, trophies, and related promotional products. Vendors must demonstrate the ability to provide a broad line of products appealing to a diverse population, maintain current product catalogs, and adhere to strict graphic standards. The RFP was released on September 4, 2025, with proposal submissions due by September 24, 2025, at 2:00 p.m. Central Time through the IonWave e-bidding platform. Proposals will be evaluated using a 100-point scoring system: Qualifications and Experience (20 points), Scope Understanding (25 points), References (10 points), Exceptions to Terms and Conditions (5 points), and Price Proposal (40 points). The initial contract term is one year with potential renewal options for four additional one-year periods.

The solicitation does not provide specific set-aside designations or preferences for historically underutilized or small businesses, though contractors using subcontractors will be required to track and report supplier diversity classifications. Pricing will be based on discounts off list prices, with potential additional fees for rush orders and shipping. The college is a tax-exempt public entity and will consider price adjustments after the first contract year based on the Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI-W) for Houston, Texas. While no specific budget range or award value is explicitly stated, the comprehensive nature of the procurement suggests a potentially significant contract opportunity for qualified vendors. The college reserves the right to accept or reject any proposed price increases and maintains flexibility in vendor selection to ensure the best value and quality of promotional items.