RFP 26-024-CC Gloucester County Public School - ERATE

Gloucester County Public Schools in Virginia has issued Request for Proposal 26-024-CC seeking qualified vendors to provide E-Rate eligible telecommunications and network infrastructure services. The procurement encompasses wide area network (WAN) services utilizing leased lit fiber at multiple bandwidth options (10Gb, 40Gb, and 100Gb) and leased dark fiber (12 strands) to support the district's technology infrastructure and educational connectivity objectives. Proposals must comply with all E-Rate program requirements and FCC regulations governing eligible services and cost-effective procurement, with vendors required to demonstrate capability to deliver services meeting applicable E-Rate compliance standards, network security requirements, and service level agreements appropriate for educational institutions. Bidders must attend a mandatory pre-bid meeting to clarify requirements and specifications, submit sealed proposals in both hard copy and electronic format to the Central Purchasing office at 6489 Main Street, Suite 324, Gloucester, VA 23061 by 4:00 PM on March 31, 2026, and may not deliver goods or services before July 1, 2026, the start of the 2027 E-Rate funding year. The contract will have an initial one-year term from the date of award with four optional one-year renewal periods at the sole discretion of Gloucester County, contingent upon mutual agreement and identical terms and conditions. Evaluation will be based on the responsive and responsible bidder offering the best value to the district, with pricing to be submitted directly in vendor responses aligned with the WAN service options specified in Section E of the Statement of Needs, excluding the previously referenced Excel pricing spreadsheet. Technical specifications and site reference materials, including detailed floor plans identifying data closet locations and incoming fiber optic cable routing across school facilities, have been provided to enable accurate cost estimation and project planning.

No set-aside designations or restrictions specific to disadvantaged enterprises or organizational types have been identified in the available documentation. The procurement is funded through the Universal Service Fund administered through the E-Rate program, which provides federal support for technology infrastructure in schools, though no specific award value or budget range has been disclosed in the RFP materials. Bidders must integrate with existing Gloucester County Public Schools infrastructure as documented in the provided floor plans and technical specifications, which identify current data closet locations and incoming fiber entry points throughout the school district facilities. No incumbent vendors or current contractors have been identified in the procurement documents. The successful vendor will be responsible for providing comprehensive WAN services that support the district's ongoing connectivity needs while maintaining E-Rate program compliance and service level standards appropriate for an educational institution.