Addendum 1 Final.doc
DOC document 143 KB Posted
- Solicitation number
- RFP-115265
- Issued by
- Gloucester County, Virginia
About this file
This is Addendum No. 1 to Request for Proposal 26-024-CC issued by the County of Gloucester Central Purchasing Department in Virginia for Gloucester County Public Schools' E-Rate services. The addendum clarifies critical submission and project requirements. Proposals must be submitted in sealed envelopes with hard copies and electronic versions on flash drives delivered to the Central Purchasing office at 6489 Main Street, Suite 324, Gloucester, VA 23061 before 4:00 PM on March 31, 2026. The project involves wide area network (WAN) services for leased lit fiber at various bandwidths (10Gb, 40Gb, 100Gb) and leased dark fiber (12 strands). The contract term is one year from the date of award with four optional one-year renewal periods at the sole discretion of Gloucester County, contingent upon mutual agreement and identical terms and conditions. Goods and services must not be delivered before July 1, 2026, the start of the 2027 E-Rate funding year.
The addendum eliminates the Excel pricing spreadsheet that was previously referenced in the RFP and removes Appendix C, instructing vendors not to submit pricing on the previously requested worksheet. Instead, vendors should propose pricing directly in their responses aligned with the WAN service options specified in Section E of the Statement of Needs. The addendum clarifies that Section B Special Terms and Conditions prevails regarding contract term structure, superseding conflicting information in the pricing worksheet that referenced different contract duration options. A signed acknowledgment of the addendum is requested but not required for offer consideration.
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Other files
| File | Type | Posted |
|---|---|---|
| FINAL RFP 26-024-CC ERATE.pdf | ||
| GCPS Floor Plans with Data Closets and Incoming Fiber for ERate 2023.pdf |
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Text version
County of Gloucester Central Purchasing Department
6489 Main Street, Suite 324 Gloucester, Virginia 23061
(804) 693-6235 V (804) 693-0061 F March 18, 2026
ADDENDUM NO. 1
Reference: Request for Proposal: RFP 26-024-CC Gloucester County Public School - ERATE
1. Question: The RFP states that “One original and one Electronic Version (Flash Drive) of your submittal is requested,” however, the original 470 and the Correction to Category One Narrative states “Proposals should only be sent to Christine Joyce – cjoyce@gloucesterva.info”. Please provide clarification whether a printed copy/flash drive is needed or if just email submittal is requested.
Response: All proposals shall be submitted sealed with the proposal number, date and time clearly marked on the outside of the envelope or package. Proposals only sent by email, fax or otherwise electronically will not be considered for award. Please submit one original (hard copy) and one electronic version (flash drive) shall be received at the office of Central Purchasing 6489 Main Street, Suite 324, Gloucester, VA 23061 before 4:00 PM on March 31,2026.
2. Question: The Statement of Needs (Section E/#5) requests WAN proposals for Leased Lit Fiber (10Gb, 40Gb, 100Gb) and/or Leased Dark Fiber (12 strands). There’s no mention of Internet services in the RFP or the Form 470. The pricing worksheet, however, asks for Internet pricing (2Gb–10Gb) and WAN pricing (2Gb–10Gb), with no Dark Fiber option. Is this the correct worksheet, or should a revised version be posted?
Response: The spreadsheet was attached and referenced in the RFP were in error. The spreadsheet is not required.
3. Question: The Statement of Needs (Section E/#5) requests WAN proposals for Leased Lit Fiber (10Gb, 40Gb, 100Gb) and/or Leased Dark Fiber (12 strands). There’s no mention of Internet services in the RFP or the Form 470. The pricing worksheet, however, asks for Internet pricing (2Gb–10Gb) and WAN pricing (2Gb–10Gb), with no Dark Fiber option. Is this the correct worksheet, or should a revised version be posted?
Response: The Excel pricing spreadsheet has been removed from the proposal.
4. Question: In your RFP at the top of Page 8, you state in 8. Each VENDOR is required to complete the pricing sheet provided in Appendix C with its response to this RFP.
I see no Appendices attached to the 470 or RFP.
Response: Not Applicable due to Attachment C removal.
5. If there are other Appendices that should be attached please append the 470 in the E-Rate portal.
Response: Not Applicable due to Attachment C removal.
6. Question: The RFP lists a 1‑year term with four option years, but the worksheet requests pricing for 3‑year/7‑option‑year, 5‑year/5‑option‑year, and 10‑year terms. Which set of terms should we follow?
Response: Section B Special Terms and Conditions prevails
CONTRACT TERM:
This contract term for services under this contract shall be for one (1) year from the date of the contract award.
OPTIONAL CONTRACT RENEWALS:
At the sole request of Gloucester County, this contract may be extended upon mutual agreement of the parties for four (4) additional, one (1) year periods, upon the same terms and conditions set forth in the contract.
7. Date Correction -Section D E-Rate Requirements(pg 14)
E-Rate Funding Year Boundaries’
Regardless of the execution date on any resulting contract, goods and services requested in this RFP shall be delivered no earlier than the start of the 2027 Funding Year (July 1, 2026).
Note: A signed acknowledgment of this addendum should be attached to your offer but will not disqualify your offer if not included.
Christine Calhoun VCA, VCO Procurement Officer
Name of Firm
Date
Signature
Title
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