RFP 2526H035 administrative support services for the alaska marine highway operations board
State & local contract opportunity Posted
- Solicitation number
- RFP 2526H035 ADMINISTRATIVE SUPPORT SERVICES FOR THE ALASKA MARINE HIGHWAY OPERATIONS BOARD
- State
- Alaska
- Responses due
- Not on record
Opportunity facts
- Jurisdiction
Opportunity details come from aws.state.ak.us. Updated .
About this opportunity
The Alaska Department of Transportation & Public Facilities (DOT & PF) is seeking a qualified firm to provide comprehensive administrative support services for the Alaska Marine Highway Operations Board (AMHOB) through RFP 2526H035. The contractor will be responsible for meeting administration, board member coordination, information and document management, agency and public interface services, meeting facilitation, and ensuring compliance with Alaska statutes and the Alaska Open Meetings Act. Key deliverables include an annual meeting calendar, meeting notices and agendas, minutes, travel coordination records, annual board action summaries, and quarterly administrative reports. Proposals are due on December 18, 2025, at 2:00 PM Alaska Standard Time, with interviews scheduled for the week of December 29, 2025. The initial contract term will run from approximately January 15, 2026, through December 31, 2026, with four potential one-year renewal options. Evaluation criteria will focus on experience and qualifications, project understanding, methodology, management plan, and interviews, with cost weighted at 40% of available points. Minimum qualifications include one year of experience in government communications and stakeholder engagement.
The procurement includes specific requirements for participation, with mandatory Alaska business license holding for bidders seeking Alaska Bidder Preference (5%) or Alaska Veteran Preference (5%, not exceeding $5,000). No subcontractors or joint ventures are permitted, and all work must be performed in the United States. Insurance requirements include workers' compensation, commercial general liability ($300,000 minimum), and commercial automobile liability ($300,000 minimum). The state emphasizes nondiscrimination, ensuring disadvantaged business enterprises will have full opportunity to submit bids without discrimination based on race, color, or national origin. The contract is fixed-price with potential annual Consumer Price Index adjustments, and monthly payments will be made upon deliverable approval, with the state eligible for a 5% discount on invoices paid within 15 business days. Additionally, the contractor must provide annual SOC 1, SOC 2, or SOC 3 attestation reports and maintain a business location with teleconference and streaming technology capabilities for in-person meetings.
Opportunity text
2 versions
Update #2 · Latest ·
RFP 2526H035 ADMINISTRATIVE SUPPORT SERVICES FOR THE ALASKA MARINE HIGHWAY OPERATIONS BOARD This Request for Proposal (RFP) The Department of Transportation & Public Facilities (DOT & PF), Division of Program Management and Administration (PMA), is soliciting proposals to result in a single contract award to a qualified firm to provide comprehensive administrative support services for the Alaska Marine Highway Operations Board (AMHOB), established under AS 19.65.110-19.65.180. The intent of this contract is to ensure the efficient, transparent, and independent administration of the AMHOB's statutory responsibilities. Proposals must be received no later than 2:00PM prevailing Alaska Standard Time on December 19, 2025 Electronic bid submission is acceptable, but faxed or oral proposals will not be accepted. Copies of proposal documents may be downloaded (Adobe Acrobat format) from this Online Public Notice website. If you download the solicitation, you must register with the Procurement Officer listed below to receive subsequent amendments. Failure to contact the Procurement Officer may result in the rejection of your offer. Copies of the solicitation documents are also available upon request from the Procurement Officer. Chris Hunt, Procurement Officer Voice: (907) 465-8448 Fax: (907) 465-3124 E-Mail: chris.hunt@alaska.gov NONDISCRIMINATION: The Alaska Department of Transportation and Public Facilities, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C §§ 2000d to 2000d4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. BIDDERS WITH DISABILITIES: The State of Alaska complies with Title II of the Americans with Disabilities Act of 1990. Individuals with disabilities who may need auxiliary aids, services, and/or special modifications to participate in this procurement should contact the Division of Supply & Services at one of the following numbers no later than ten (10) days prior to bid opening to make any necessary arrangements. https://dot.alaska.gov/tvi_statement.shtml
Update #1 ·
RFP 2526H035 ADMINISTRATIVE SUPPORT SERVICES FOR THE ALASKA MARINE HIGHWAY OPERATIONS BOAR This Request for Proposal (RFP) The Department of Transportation & Public Facilities (DOT & PF), Division of Program Management and Administration (PMA), is soliciting proposals to result in a single contract award to a qualified firm to provide comprehensive administrative support services for the Alaska Marine Highway Operations Board (AMHOB), established under AS 19.65.110-19.65.180. The intent of this contract is to ensure the efficient, transparent, and independent administration of the AMHOB's statutory responsibilities. Proposals must be received no later than 2:00PM prevailing Alaska Standard Time on December 18, 2025 Electronic bid submission is acceptable, but faxed or oral proposals will not be accepted. Copies of proposal documents may be downloaded (Adobe Acrobat format) from this Online Public Notice website. If you download the solicitation, you must register with the Procurement Officer listed below to receive subsequent amendments. Failure to contact the Procurement Officer may result in the rejection of your offer. Copies of the solicitation documents are also available upon request from the Procurement Officer. Chris Hunt, Procurement Officer Voice: (907) 465-8448 Fax: (907) 465-3124 E-Mail: chris.hunt@alaska.gov NONDISCRIMINATION: The Alaska Department of Transportation and Public Facilities, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C §§ 2000d to 2000d4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. BIDDERS WITH DISABILITIES: The State of Alaska complies with Title II of the Americans with Disabilities Act of 1990. Individuals with disabilities who may need auxiliary aids, services, and/or special modifications to participate in this procurement should contact the Division of Supply & Services at one of the following numbers no later than ten (10) days prior to bid opening to make any necessary arrangements. https://dot.alaska.gov/tvi_statement.shtml
Files
| File | Type | Posted |
|---|---|---|
| Electronic Attachments 2-7, Submittal Forms A-F.docx | DOCX document | |
| RFP 2526H035 Administrative Support Services.pdf |
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