Electronic Attachments 2-7, Submittal Forms A-F.docx
DOCX document 26 KB Posted
- Attached to
- RFP 2526H035 ADMINISTRATIVE SUPPORT SERVICES FOR THE ALASKA MARINE HIGHWAY OPERATIONS BOARD
- Solicitation number
- RFP 2526H035 ADMINISTRATIVE SUPPORT SERVICES FOR THE ALASKA MARINE HIGHWAY OPERATIONS BOARD
- Issued by
- Anchorage Municipality, Alaska
About this file
This submittal form document is a Request for Proposal (RFP) package issued by the Alaska Department of Transportation & Public Facilities for administrative support services to the Alaska Marine Highway Operations Board (AMHOB). The RFP 2526H035 solicits proposals for comprehensive administrative support services including meeting administration, board member coordination, document management, agency and public interface services, and meeting facilitation in compliance with Alaska statutes and the Alaska Open Meetings Act. Proposals must be submitted electronically by 2:00 PM Alaska Standard Time on December 18 or 19, 2025 (discrepancy noted in source documents). Interviews are scheduled for the week of December 29, 2025. The initial contract term runs from approximately January 15, 2026, through December 31, 2026, with four potential one-year renewal options. Key deliverables include an annual meeting calendar, meeting notices and agendas, minutes, travel coordination records, annual board action summaries, and quarterly administrative reports.
The contract is structured as fixed-price with potential annual Consumer Price Index adjustments, and monthly payments will be made upon deliverable approval with the state eligible for a 5% discount on invoices paid within 15 business days. Offerors must hold an Alaska business license to qualify for Alaska Bidder Preference (5%) or Alaska Veteran Preference (5%, not exceeding $5,000). No subcontractors or joint ventures are permitted, and all work must be performed in the United States. Required insurance includes workers' compensation, commercial general liability ($300,000 minimum), and commercial automobile liability ($300,000 minimum). The contractor must provide annual SOC 1, SOC 2, or SOC 3 attestation reports and maintain a business location with teleconference and streaming technology capabilities. Evaluation criteria weight experience and qualifications, project understanding, methodology, and management plan at 60% combined, with cost representing 40% of available points. Minimum qualifications require one year of experience in government communications and stakeholder engagement.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP 2526H035 Administrative Support Services.pdf |
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Text version
SUBMITTAL FORM A – Offeror Information Revised March 13, 2024
PROJECT INFORMATION
| RFP NUMBER: |
| 2526H035 |
| PROJECT NAME: |
| Administrative Support Services for the Alaska Marine Highway Operations Board |
OFFEROR INFORMATION
Company Name:
Address:
Tax ID:
Alaska Business License #:
CONTACT INFORMATION
Provide contact information for the individual that can be contacted for clarification regarding this proposal:
Name
Title
Address
Telephone
PROCUREMENT OFFICER NOTE: REVISE OR DELETE AS REQUIRED.
CRITICAL TEAM MEMBERS
Provide the names of all critical team members that will be assigned to this contract. Note: These individuals cannot be removed or replaced from this project, or their positions, unless approved in writing the project director or procurement officer.
Name of Position 1
Name of Position 2
Name of Position 3
Name of Position 4
ADDENDA ACKNOWLEDGEMENT
The offeror acknowledges receipt of the following amendments and has incorporated the requirements of such amendments into their proposal. Failure to identify and sign for all amendments may subject the offeror to disqualification. The offeror must list all amendments (by number), then initial and date to confirm that you have received and incorporated them into your proposal (add more rows as necessary).
| Number |
| Initials & Date |
| Number |
| Initials & Date |
| Number |
| Initials & Date |
CERTIFICATIONS
| No |
| Criteria |
| Response* |
| 1 |
| The offeror is presently engaged in the business of providing the services & work required in this RFP. |
| True | False |
| 2 |
| The offeror confirms that it has the financial strength to perform and maintain the services required under this RFP. |
| True | False |
| 3 |
| The offeror accepts the terms and conditions set out in the RFP and agrees not to restrict the rights of the state. |
| True | False |
| 4 |
| The offeror confirms that they can obtain and maintain all necessary insurance as required on this project. |
| True | False |
| 5 |
| The offeror certifies that all services provided under this contract by the contractor and all subcontractors shall be performed in the United States. |
| True | False |
| 6 |
| The offeror is not established and headquartered or incorporated and headquartered, in a country recognized as Tier 3 in the most recent United States Department of State’s Trafficking in Persons Report. |
| True | False |
| 7 |
| Offeror complies with the American with Disabilities Act of 1990 and the regulations issued thereunder by the federal government. |
| True | False |
| 8 |
| Offeror complies with the Equal Employment Opportunity Act and the regulations issued thereunder by the federal government. |
| True | False |
| 9 |
| Offeror complies with the applicable portion of the Federal Civil Rights Act of 1964. |
| True | False |
| 10 |
| The offeror can provide (if requested) financial records for the organization for the past three years. |
| True | False |
| 11 |
| The offeror has not had any contracts terminated by the State of Alaska (within the past five years). |
| True | False |
| 12 |
| The offeror certifies that it is not currently debarred, suspended, proposed for debarment, or declared ineligible for award by any public or federal entity. |
| True | False |
| 13 |
| The offeror certifies that they will not support or participate in a boycott of Israel. Failure to comply with this requirement may cause the state to reject the proposal as non-responsive or cancel the contract. |
| True | False |
| 14 |
| The offeror certifies that they do not have any governmental or regulatory action against their organization that might have a bearing on their ability to provide services to the state. |
| True | False |
| 15 |
| The offeror certifies, within the last five years, they have not been convicted or had judgment rendered against them for: fraud, embezzlement, theft, forgery, bribery, falsification or destruction of records, false statements, or tax evasion. |
| True | False |
| 16 |
| The offeror does not have any judgments, claims, arbitrations or suits pending/outstanding against your company in which an adverse outcome would be material to the company. |
| True | False |
| 17 |
| The offeror is not (now or in the past) been involved in bankruptcy or reorganized proceeding. |
| True | False |
| 18 |
| Offeror certifies they comply with the laws of the State of Alaska. |
| True | False |
| 19 |
| Offeror confirms their proposal will remain valid and open for at least 90 days. |
| True | False |
* Failure to answer or answering “False” may be grounds for disqualification. For any “False” responses, provide clarification (up to 250 word maximum for each “False” clarification) below (add rows as necessary).
| Section |
| Clarification |
CONFLICT OF INTEREST STATEMENT
Indicate below whether or not the firm or any individuals that will work on the contract has a possible conflict of interest (e.g., currently employed by the State of Alaska or formerly employed by the State of Alaska within the past two years) and, if so, the nature of that conflict. The procurement officer reserves the right to consider a proposal non-responsive and reject it or cancel the award if any interest disclosed from any source could either give the appearance of a conflict or cause speculation as to the objectivity services to be provided by the offeror.
| Does the offeror, or any individuals that will work on this contract, have a possible conflict of interest? |
| □ Yes □ No |
* Failure to answer may be grounds for disqualification.
If “Yes”, please provide additional information regarding the nature of that conflict:
FEDERAL REQUIREMENTS
Indicate below all known federal requirements that apply to the proposal, proposal evaluation, or contract:
SIGNATURE
This proposal must be signed by a company officer empowered to bind the company.
Printed Name
Title
Date
Signature
SUBMITTAL FORM B – Experience and Qualifications SPECIAL REQUIREMENTS: This Submittal Form must not identify the offeror’s proposed costs and must not exceed five (5) pages (reference RFP section 4.02).
SUBMITTAL FORM C – Understanding of the Project SPECIAL REQUIREMENTS: This Submittal Form must not identify the offeror’s proposed costs and must not exceed five (5) pages (reference RFP section 4.02).
SUBMITTAL FORM D – Methodology Used for the Project SPECIAL REQUIREMENTS: This Submittal Form must not identify the offeror’s proposed costs and must not exceed five (5) pages (reference RFP section 4.02).
SUBMITTAL FORM E – Management Plan for the Project SPECIAL REQUIREMENTS: This Submittal Form must not identify the offeror’s proposed costs and must not exceed five (5) pages (reference RFP section 4.02).
SUBMITTAL FORM F – Cost Proposal
This Cost Proposal must be submitted in response to this Request for Proposal. A failure to submit this Cost Proposal may result in the proposal submission being considered non-responsive. Any changes to this Cost Proposal other than completion may result in the offeror’s proposal being determined to be conditioned and will be declared non-responsive and rejected.
Offerors must complete and submit all portions of this Cost Proposal. Failure to do so may result in the proposal being declared non-responsive and rejected.
Offerors shall include in the cost proposed all costs associated with completing all tasks and deliverables described in the Scope of Work and Deliverables section of the RFP, including but not limited to labor, administration, overhead, materials, and profit.
The State guarantees no minimum or maximum order. The Hourly rate proposed will be memorialized as the contracted rates for the resulting contract.
Administrative Support Services for the Alaska Marine Highway Operations Board All Tasks and Deliverables)
| Number Hours (Qty) |
| Hourly Billing Rate (Price) |
| Total Cost (Qty x Price) |
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