RFP 25-611 Personal Electronic Device Locker Installation Services

DeKalb County School District (DCSD) is issuing RFP 25-611 for the procurement of personal electronic device locker installation services to support its "Disconnect to Reconnect" initiative across all district schools. The scope requires qualified vendors to supply, deliver, and install wall-mountable electronic device lockers at 77 elementary schools, 19 middle schools, and 22 high schools, accommodating approximately 83,303 students (40,981 elementary, 17,328 middle, and 24,994 high school students). All lockers must be completely installed and fully functional by January 1, 2026. Pricing must be submitted as firm, fixed lump-sum costs for each school level, along with unit pricing for additional lockers and maintenance labor rates with a maximum 10 percent materials markup; all costs must be inclusive of labor, materials, tools, specialized equipment, supplies, trained personnel, insurance, travel, and administrative costs with no add-on charges permitted. The evaluation criteria weight proposals as follows: firm overview (20 points), scope of services (35 points), relevant experience and expertise (20 points), professional references (10 points), and cost proposal (15 points). Key deadlines include an optional pre-proposal conference on June 26, 2025, at 11:00 AM via Microsoft Teams; optional site visits on June 30, 2025, at 10:00 AM at three schools in Stone Mountain, Georgia; a question submission deadline of July 2, 2025, at 12:00 PM EST with responses posted by July 8, 2025, at 4:30 PM EST; and a proposal submission deadline of July 16, 2025, at 2:00 PM via IonWave with a virtual public acknowledgement at 3:00 PM the same date.

The RFP does not specify set-aside designations or restrictions limiting responses to particular organization types, disadvantaged enterprises, or minority-owned businesses, indicating the procurement is open to all qualified vendors. No incumbent contractor or existing locker infrastructure is referenced, suggesting this represents a new system implementation with no required technology integration constraints. The initial contract duration is one year from execution with options for up to four additional one-year renewal extensions, contingent upon DCSD Board of Education approval and fiscal year funding availability. Vendors must provide proof of insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, submit financial statements for 2023 and 2024, complete all compliance documentation including immigration certifications and suspension/debarment certifications, and undergo criminal background checks at $45 per individual. All work must comply with ADA regulations, local fire codes, and applicable state and federal laws. Although no explicit budget range or award value is disclosed in the available documents, the scope involving approximately 83,303 lockers across 118 schools with complete installation, configuration, and maintenance labor represents a substantial procurement; DCSD reserves the right to make multiple awards and will select the proposal offering the best value rather than the lowest cost.