RFP #25-29-LB cataloging and metadata services

Cumberland County Public Library (CCPL) has issued Request for Proposals #25-29-LB for Cataloging and Metadata Services to generate MARC records for their library catalog. The procurement seeks a vendor capable of producing high-quality bibliographic records meeting Program for Cooperative Cataloging (PCC) standards across multiple material formats including print materials, audiobooks, videos, Playaway devices, and Spanish language materials. CCPL serves a population of over 332,000 people with approximately 437,000 collection items and requires cataloging services for an estimated 4,000-4,500 titles annually. The RFP will be evaluated on a 100-point scale with points allocated as follows: Record Standards and Availability (30 points), Costs (30 points), User Interface (20 points), Customer Service (10 points), Additional Services (5 points), and References (5 points). Proposals are due by 5:00 PM on March 31, 2025, and can be submitted to the Library Technical Services Department in Fayetteville or via email, with all questions required to be submitted by March 14, 2025.

The RFP does not explicitly specify set-aside designations for disadvantaged enterprises, but requires vendors to comply with various state requirements including E-Verify and restrictions related to Iran divestment and boycotts of Israel. Vendors must provide a test account demonstrating their interface capabilities, including MARC 21 format editing, record export, searching, and customizable macros. The proposal requires three references from similarly sized public libraries, with a preference for at least one reference from North or South Carolina. While no specific budget range is mentioned, the vendor must submit all-inclusive cost proposals that exclude sales tax and demonstrate adequate insurance coverage. The successful vendor will be expected to integrate with CCPL's existing catalog infrastructure and provide comprehensive metadata services that support the library's ongoing cataloging needs for its extensive collection.