RFP 25-18669-YB Mowing Services for City of Lubbock Properties

The City of Lubbock, Texas has issued Request for Proposal (RFP 25-18669-YB) for comprehensive mowing services and grounds maintenance across city properties. The procurement seeks a contractor to provide an extensive range of services including turf maintenance, overseeding, trash/litter removal, planting bed maintenance, woody plant maintenance, irrigation maintenance, hardscape maintenance, chemical controls, fertilizer application, fountain maintenance, and lighting maintenance. Potential contractors must be licensed by the Texas Department of Agriculture for chemical applications and employ TDA licensed pesticide applicators for herbicide and fertilizer work. The evaluation criteria will assess proposals based on price (20 points), maintenance guideline/plan (35 points), equipment inventory list (30 points), and staffing plan (15 points). A pre-proposal teleconference meeting is scheduled for February 18, 2025 at 10:00 A.M., with final proposals due by February 26, 2025 prior to 3:00 P.M. The proposed contract term is one year with four potential one-year renewal options, commencing upon formal approval.

Contractors must maintain specific insurance requirements, including commercial general liability ($1M occurrence/$2M aggregate), automobile liability ($1M/occurrence), workers compensation (statutory levels), and pollution liability ($500K occurrence/$1M aggregate). The City reserves the right to add or delete properties from the contract scope, with corresponding price adjustments based on unit pricing. While no specific set-aside designations for disadvantaged enterprises are mentioned in the documents, the RFP appears open to qualified vendors meeting the technical and insurance requirements. The solicitation does not specify an exact contract value or budget range, with potential compensation likely dependent on the specific properties and services required. Interested vendors should carefully review the complete RFP documentation and be prepared to demonstrate comprehensive grounds maintenance capabilities, technical expertise, appropriate licensing, and robust operational capacity to manage multiple city properties effectively.