(RFP 25-010) Leasing of Warehouse Space

The El Paso Independent School District (EPISD) is seeking proposals for RFP #25-010 to lease approximately 25,000 to 30,000 square feet of warehouse space for storing furniture, fixtures, and equipment. The preferred location is near the El Paso International Airport or the existing EPISD warehouse at 4900 Woodrow Bean Drive, within district boundaries. The warehouse must meet specific requirements, including fire protection systems, minimum 1,600 amps electrical capacity, at least 4 dock height loading doors plus one ground level door, ADA compliance, and 24/7 access. Evaluation criteria for the proposal will include price (50 points), vendor reputation (5 points), quality of services (10 points), extent of meeting district needs (10 points), past relationship with district (5 points), long-term cost (10 points), and warehouse location proximity (10 points). A non-mandatory pre-proposal conference was held on December 18, 2024, with questions due by January 24, 2025, at 5:00 PM MT, and proposals due February 5, 2025, at 2:00 PM MT. The contract term is one year with four one-year renewal options, and proposals must be submitted through EPISD's e-Bid portal.

No specific set-aside designations or restrictions for disadvantaged enterprises were mentioned in the documentation. Vendors must submit detailed operating expenses for the most recent year plus the prior two years, along with building diagrams and property information literature. The lease can be structured as fully serviced, modified gross, or triple net basis, with proposers required to specify tenant improvement allowances and architectural/space planning allowances. While no specific budget amount was indicated, proposers will need to provide comprehensive pricing information. The solicitation does not reference any incumbent vendors or existing infrastructure requirements. Interested vendors must access the full solicitation through the EPISD e-Bid portal at https://episd.ionwave.net/Login.aspx and can obtain additional information by calling 915-230-3100. The procurement process allows for a flexible approach to warehouse leasing, with the district evaluating proposals based on a comprehensive set of criteria beyond just price.